Executive Virtual Assistant – AI, Operations & Strategy Support

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: TYPE OF WORK

Part Time

: SALARY

N/A

: HOURS PER WEEK

TBD

: DATE UPDATED

Jan 29, 2026

JOB OVERVIEW

About the Business

Focused on the Details, Inc. is a well-established commercial cleaning and property-maintenance company with over 45 years of experience. We are modernizing and scaling the business using AI tools, automation, and systems-driven operations to support growth across multiple markets.

Role Overview

We are seeking a high-level Executive Virtual Assistant who can operate independently, think strategically, and support the business without constant oversight. This role goes beyond administration—it requires someone who understands how an executive operates and can anticipate needs, implement systems, and help execute strategy using AI.

You will act as a right-hand support to the owner, helping manage operations, AI implementation, client communication systems, and contractor coordination.

Key Responsibilities
Executive & Operations Support

Manage priorities, tasks, and follow-ups with minimal direction

Anticipate needs and proactively resolve issues

Organize and maintain systems, files, and dashboards

AI & Automation Implementation

Use ChatGPT and other AI tools daily to:

Draft client communications and follow-ups

Build SOPs and workflows

Improve internal processes and efficiency

Assist in implementing AI-driven strategies for:

Client outreach

Lead follow-up

Internal operations

Client & Contractor Coordination

Draft and manage professional client communications

Help develop and maintain client contact systems

Recruit, vet, and coordinate contractors or subcontractors

Communicate clearly with contractors regarding scope, schedules, and expectations

Required Skills & Qualifications

Fluent, professional English (written and spoken)

Proven experience as an Executive Assistant or Operations VA

Strong ability to work independently and make decisions

Proficiency with AI tools (ChatGPT required)

Comfortable hiring, coordinating, and communicating with contractors

Strong organizational and follow-through skills

Experience with Google Workspace, spreadsheets, and online tools

Preferred (Not Required)

Experience supporting business owners or executives

Background in service-based businesses or operations

Familiarity with CRM systems and automation tools

Process improvement or systems-building experience

Work Details

Part-time to start, with potential to grow

Long-term opportunity

Performance-based increases in responsibility and compensation

How to Apply

Please include:

A brief explanation of how you currently use AI tools (especially ChatGPT) in your work

An example of a time you worked independently to solve a problem or implement a system

Your availability and desired hours

This role requires independence, initiative, and professionalism. If you prefer detailed step-by-step instructions for every task, this role is not a fit.

SKILL REQUIREMENT

English Proficiency Self-motivation AI Automation

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Executive Virtual Assistant – AI, Operations & Strategy Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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