Operations Manager (Part-Time)

We're seeking a highly organized, strategic Operations Manager to build and manage the backend systems for "The Woman Wealth Protector," a rapidly growing luxury personal brand in the wealth protection and real estate space.
This role is perfect for someone who loves creating order from chaos, thrives on systems and automation, and wants to be the backbone of a business empowering high-earning women.
You'll work directly with the founder (Alex Edwards) to transform ideas into executable strategies, manage digital product launches, streamline workflows, and ensure everything runs like a well-oiled machine. KEY RESPONSIBILITIES
1. Business Systems & Operations (40%)

Build and optimize systems for course launches, client onboarding, and product delivery
Create SOPs (Standard Operating Procedures) for all recurring tasks
Manage project timelines and ensure deadlines are met
Set up automation in email marketing, CRM, payment processing, and course platforms
Implement and manage tools: Kajabi/Teachable, ConvertKit/ActiveCampaign, Zapier, Asana/ClickUp, Calendly, Dubsado, etc.

2. Digital Product Launch Management (30%)

Coordinate all moving parts of digital product launches (courses, masterminds, VIP days)
Manage launch timelines, deliverables, and team coordination
Set up sales funnels, email sequences, and payment systems
Track launch metrics and create post-launch reports
Handle customer service escalations and refund requests

3. Content & Marketing Operations (20%)

Manage content calendar across Instagram, TikTok, YouTube, email
Coordinate with video creator and ensure content is scheduled on time
Set up email sequences for lead magnets, nurture campaigns, and sales funnels
Organize and manage digital assets (videos, graphics, templates, documents)
Monitor social media engagement and flag important messages/comments

4. Administrative & Executive Support (10%)

Manage founder's calendar, scheduling, and meeting prep
Handle inbox management and prioritize urgent communications
Prepare agendas and take notes for tea ---------- etings
Research vendors, contractors, and tools as needed
Handle miscellaneous administrative tasks


? REQUIREMENTS
Must-Haves

3+ years experience in operations, project management, or executive assistance (online business experience strongly preferred)
Proven track record building systems and managing digital product launches
Tech-savvy — Comfortable learning new platforms quickly (we use: Kajabi, ConvertKit, Canva, Google Workspace, Asana, Zapier)
Exceptional organization skills — You can manage multiple projects without dropping balls
Strong written communication — You'll draft emails, create SOPs, and communicate with the team
Self-starter mentality — You see what needs to be done and do it without being asked
Availability during US business hours (at least 4-hour overlap with EST)

Nice-to-Haves

Experience with luxury or high-ticket brands
Background in online course creation, coaching, or digital products
Familiarity with wealth, finance, or real estate industries
Previous work with female entrepreneurs or women-focused brands
Knowledge of marketing automation and sales funnel strategy
Experience managing virtual teams or coordinating with contractors


???? IDEAL CANDIDATE PROFILE
You're the person who:

Loves spreadsheets, systems, and checklists (and actually gets excited about process optimization)
Can anticipate needs before being asked
Thinks 3 steps ahead and plans for contingencies
Stays calm under pressure during launches and high-stress periods
Has a "make it happen" attitude — You find solutions, not excuses
Values excellence and attention to detail — Good enough isn't good enough
Aligns with the mission — You believe in empowering women to protect and grow their wealth


???? SUCCESS IN THIS ROLE LOOKS LIKE
In 30 Days:

Complete audit of current systems and identify gaps
Set up or optimize key tools (CRM, email marketing, project management)
Create SOPs for top 5 recurring tasks
Establish weekly check-in rhythm with founder

In 60 Days:

Launch 1 digital product successfully (on time, under budget)
Automate 3-5 manual processes
Build content calendar system and workflow with video creator
Implement customer onboarding system

In 90 Days:

Founder has 10+ hours/week back to focus on content and strategy
All launches run smoothly with minimal founder involvement
Team coordination is seamless (video creator, future hires)
Systems are documented and scalable


????? TOOLS YOU'LL USE
Must Be Comfortable With (or Quick to Learn):

Course Platforms: Kajabi, Teachable, Thinkific (or similar)

Email Marketing: ConvertKit, ActiveCampaign, Mailchimp
CRM: Dubsado, HoneyBook, or similar
Project Management: Asana, ClickUp, Notion, ----------
Automation: Zapier, Make (Integromat)
Scheduling: Calendly, Acuity
Design: Canva (basic graphic design)
File Management: Google Drive, Dropbox
Payment Processing: Stripe, PayPal, ThriveCart


What You Get:

Flexible schedule — As long as work gets done and you're available for key meetings
Growth opportunity — Potential to grow into full-time COO role as business scales
Autonomy — You'll own your domain and make decisions
Impact — You'll be instrumental in building a movement for women's wealth
Professional development — Learn from a high-growth personal brand