Full-Time Executive Assistant (Experienced | Long-Term | Remote)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$800

: HOURS PER WEEK

45

: DATE UPDATED

Jan 23, 2026

JOB OVERVIEW

We are looking for a highly experienced Executive Assistant to support a busy executive and help keep operations, communication, and follow-ups running smoothly.

This is not a basic VA role.
You will be trusted with real responsibility, decision-making, and ownership.
We are looking for someone who:
Anticipates needs
Manages details without reminders
Communicates clearly and professionally
Wants a long-term, stable role

Key Responsibilities
Inbox & Communication Management

Manage and organize executive email inbox (Gmail)
Prioritize urgent messages and flag important items
Draft professional email responses on behalf of the executive
Follow up on unanswered emails and action items

Accounting & Bookkeeping (QuickBooks)
Manage transactions in QuickBooks Online
Categorize expenses and reconcile accounts
Prepare basic financial reports (monthly summaries)
Coordinate with external accountant/bookkeeper as needed

Sales Follow-Up & CRM Support

Follow up with leads, prospects, or clients via email
Track conversations and next steps
Update CRM or spreadsheets with status and notes
Ensure no leads or opportunities fall through the cracks

Admin & Executive Support
Calendar coordination and scheduling
Task tracking and reminders
Document organization (Google Drive)
Light project coordination as needed

Required Experience & Skills (Important)

Please apply only if you have:

- 3+ years experience as an Executive Assistant or Senior VA
- Hands-on experience with QuickBooks Online
- Strong email writing skills (professional English)
- Experience managing executive inboxes
- Experience with sales follow-ups, CRM, or client communication
- High attention to detail and strong judgment
- Ability to work independently without constant supervision

Tools We Use

Gmail & Google Workspace
QuickBooks Online
CRM / spreadsheets
Slack / Zoom
(Experience with these or similar tools is required.)

Schedule & Commitment

Full-time (45 hours/week)
Overlap with US East coast time
Long-term role (we are not looking for short-term contractors)

How to Apply

Please include the following in your application:
A brief summary of your Executive Assistant experience
Your QuickBooks experience (what you’ve handled specifically)
An example of how you’ve managed an executive inbox
Your experience with sales follow-up or CRM work
The word “radiology” somewhere in your application
Applications without these will not be reviewed.

SKILL REQUIREMENT

Quickbooks CRM ChatGPT

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0137
Total Execution Time	0.0155

GET DATA

No GET data exists

MEMORY USAGE

1,502,808 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Full-Time-Executive-Assistant-Experienced-Long-Term-Remote-1562254

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0065 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1562254 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 887738 LIMIT 1
0.0009	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1562254 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-21',ej.date_added) duration_days, DATEDIFF('2026-04-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1562254'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1562254
0.0007	UPDATE employer_jobs SET hit_counts = '*Jan-23-2026=195Jan-24-2026=9Jan-25-2026=5Jan-26-2026=13Jan-27-2026=8Jan-28-2026=6Jan-29-2026=10Jan-30-2026=7Jan-31-2026=3Feb-01-2026=1Feb-02-2026=2Feb-03-2026=6Feb-04-2026=6Feb-05-2026=1Feb-06-2026=1Feb-07-2026=3Feb-08-2026=4Feb-09-2026=1Feb-10-2026=1Feb-11-2026=5Feb-13-2026=3Feb-15-2026=2Feb-16-2026=3Feb-17-2026=3Feb-18-2026=6Feb-19-2026=2Feb-20-2026=1Feb-21-2026=2Feb-22-2026=1Feb-23-2026=2Feb-25-2026=2Feb-26-2026=2Feb-27-2026=2Mar-01-2026=2Mar-02-2026=1Mar-03-2026=1Mar-04-2026=1Mar-08-2026=2Mar-10-2026=2Mar-11-2026=1Mar-12-2026=1Mar-13-2026=2Mar-15-2026=1Mar-16-2026=2Mar-17-2026=3Mar-19-2026=5Mar-20-2026=1Mar-21-2026=2Mar-22-2026=3Mar-23-2026=1Mar-24-2026=2Mar-25-2026=3Mar-26-2026=5Mar-27-2026=3Mar-28-2026=1Mar-29-2026=4Mar-30-2026=1Mar-31-2026=2Apr-01-2026=3Apr-04-2026=2Apr-05-2026=2Apr-06-2026=1Apr-07-2026=1Apr-08-2026=1Apr-10-2026=1Apr-11-2026=2Apr-13-2026=1Apr-16-2026=2Apr-18-2026=1*Apr-21-2026=1' WHERE job_id= '1562254'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Jan-2026=256Feb-2026=62Mar-2026=52*Apr-2026=18' WHERE job_id= '1562254'`
0.0014	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1562254' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1562254
0.0004	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '887738' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776791151
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Full-Time-Executive-Assistant-Experienced-Long-Term-Remote-1562254
csrf-token	8418116c6239e1caf085f6932bb52231

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.7
HTTP_DNT

Full-Time Executive Assistant (Experienced | Long-Term | Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?