Scheduling & Intake Coordinator (Part-Time Virtual Assistant)

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: TYPE OF WORK

Part Time

: SALARY

Hourly rate: USD $6–$8/hour (based on ex

: HOURS PER WEEK

6

: DATE UPDATED

Jan 30, 2026

JOB OVERVIEW

Job Title

Scheduling & Intake Coordinator (Part-Time Virtual Assistant)

Overview

We are a U.S.-based professional training and advisory business seeking a reliable, detail-oriented Virtual Assistant to manage schedule coordination and course intake.

This role is not general VA work.
It is a focused administrative position responsible for organizing inbound training requests, protecting calendar availability, and ensuring smooth coordination across multiple clients.

We value clarity, consistency, and professionalism.

Responsibilities
Primary Duties

Monitor and triage incoming emails related to training and teaching requests

Log all new opportunities into a simple tracking system

Check availability against pre-defined scheduling rules

Propose available dates and times (never confirm without approval)

Identify scheduling conflicts or overload risks

Maintain a clean, up-to-date calendar

Prepare a weekly schedule summary for review

Protect blackout periods and priority time blocks

Secondary Duties (Limited)

Organize training confirmations and reminders

Flag urgent or high-priority requests

Maintain simple process documentation as needed

What You Will NOT Do

Negotiate rates or contracts

Make independent scheduling commitments

Handle personal or family tasks

Perform marketing, social media, or content work

Make strategic business decisions

This role follows clear rules and an approval process.

Required Skills & Experience

Prior experience with calendar management or scheduling

Strong written English communication

High attention to detail and follow-through

Comfortable working with clear procedures

Respectful, professional communication style

Ability to manage multiple requests calmly and accurately

Preferred (But Not Required)

Experience supporting consultants, trainers, or educators

Familiarity with Google Calendar and email tools

Experience working with U.S.-based professionals

Hours & Compensation

Part-time: approximately 5 hours per week, with occasional increases up to 8 hours during busy weeks

Hourly rate: USD $6–$8/hour (based on experience)

Fully remote

Long-term opportunity for the right candidate

Working Style

Structured and rules-based

Clear written instructions

Weekly check-in summary

No micromanagement, but accuracy is critical

How to Apply

Please include:

A brief introduction

A short description of your scheduling or admin experience

Confirmation that you are comfortable following defined procedures

Your typical availability (days/times)

Shortlisted candidates will complete a paid trial task before final selection.

Why This Is a Good Fit

Stable, long-term role
Clear expectations
Low-stress administrative work
Predictable hours with flexibility during busy periods

Respectful working relationship

We value reliability and professionalism over speed.
If you enjoy structured administrative work and supporting a well-defined process, we would love to hear from you.

SKILL REQUIREMENT

Calendar Management Scheduling

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Scheduling & Intake Coordinator (Part-Time Virtual Assistant)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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