Listing and Transaction Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$5/hr-$8/hr

: HOURS PER WEEK

40

: DATE UPDATED

Jan 21, 2026

JOB OVERVIEW

We are a nationally recognized, top-producing real estate team experiencing rapid growth and we’re looking for a rockstar Virtual Assistant to master our Listing & Transaction Coordination operations. This role is perfect for someone who loves systems, thrives on checklists, deadlines, and communication, and takes pride in running smooth, error-free transactions from contract to close. If you’re proactive, organized, detail-obsessed, and excited to be part of a high-performance culture, we want to meet you!!

Key Responsibilities
Listing Coordination

Manage listing intake from agents
Create and manage listing files and documentation
Coordinate photography, staging, signage, MLS input, and marketing launch timelines
Upload and maintain listings across MLS, CRM, and marketing platforms
Track listing status updates and compliance requirements

Transaction Coordination (Contract to Close)

Open and manage transaction files
Review contracts for accuracy and missing items
Coordinate with lenders, title companies, inspectors, and agents
Track critical deadlines (inspections, contingencies, appraisals, settlement)
Prepare transaction checklists and ensure compliance documentation is complete
Send regular updates to clients and agents
Manage closing coordination and post-closing file audits

Systems & Operations Support

Maintain CRM and transaction management systems
Follow SOPs and improve workflows when needed
Keep files audit-ready and organized
Flag issues early and problem-solve proactively

Required Experience & Skills

Experience as a Real Estate Transaction Coordinator, Listing Coordinator, or Real Estate VA
Strong understanding of contract-to-close process
Experience with MLS platforms
Familiarity with CRM and transaction software (Follow Up Boss, Dotloop, Skyslope, DocuSign, or similar)
Google Workspace proficiency (Docs, Sheets, Drive)
Excellent time management
High-speed internet and professional remote work setup

SKILL REQUIREMENT

Attention to Detail Administrative Support Organization

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Listing and Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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