Experienced Technical VA

**** DON'T JUST APPLY. READ EVERYTHING AND MAKE SURE YOU'RE A FIT.

Role Type
Expert Technical VA — Senior Level

Title
AI & Automation Systems Specialist
Seniority: Senior (with fast-track to Lead Tech / Head of Automation)

Mission of the Role
To architect, implement, and maintain world-class AI systems — including Voice AI, SDR automation, lead follow-up systems, CRM workflows, data syncing, and multichannel outreach — that significantly improve client communication, efficiency, and revenue.

BEFORE YOU GO ANY FURTHER. UNLESS YOU MEET THE REQUIREMENTS - DON'T APPLY.

Technical Communication:
- Advanced English writing and speaking - we can't let language barrier to be an issue.
- Able to translate technical info for non-technical terms.

This Role Is NOT a Fit If Any of These Apply:
- Poor communication: You are slow to respond, unclear in updates, fail to confirm receipt, or leave people guessing about status or next steps.
- Unreliable with time: You show up late, miss meetings or deadlines, or treat timelines and working hours as flexible.
- Inconsistent availability: You cannot maintain a stable schedule, disappear without notice, or frequently change availability.
- Lack of ownership: You need to be chased to complete work, shift responsibility, or see work as not a priority
- Excuse-driven execution: You miss deadlines, blame circumstances, or explain why something didn’t happen instead of solving the problem.
- Reactive mindset: You wait to be told what to do, don’t flag issues early, or fail to think ahead about risks and improvements.
- Low attention to detail: You cut corners, skip steps, avoid testing, or submit work without proper review.
- Resistance to structure: You dislike SOPs, avoid documentation, or push back against company policies.
- Defensive to feedback: You take correction personally, resist accountability, or fail to apply feedback quickly.
- Self-focused over team-focused: You prioritize personal convenience over team success, client outcomes, or long-term trust.

ONLY Proceed if ALL of These Apply:

- Clear, proactive communicator: You respond quickly during working hours, confirm receipt, provide concise status updates, and communicate next steps without being asked.
- Highly reliable with time: You show up early or on time, respect meetings and deadlines, and treat commitments as non-negotiable.
- Consistently available and dependable: You maintain a stable schedule, communicate changes in advance, and ensure coverage and continuity.
- Strong ownership mindset: You take full responsibility for outcomes, follow through without reminders, and see work through to completion.
- Solution-oriented executor: When obstacles arise, you propose solutions, adjust plans, and keep progress moving—no excuses.
- Proactive and forward-thinking: You anticipate needs, flag risks early, suggest improvements, and think two steps ahead.
- Detail-oriented and quality-driven: You double-check your work, test before delivery, and take pride in accuracy and polish.
- System-first thinker: You follow SOPs, document processes, improve workflows, and leave clear handoffs so nothing depends on you alone.
- Coachability and maturity: You receive feedback professionally, implement it quickly, and continuously raise your standards.
- Team-first, mission-driven: You care about client outcomes, team success, and long-term trust more than personal convenience.

Key Responsibilities
AI System Architecture & Implementation
- Build advanced AI workflows using N8N, Make, Zapier, GoHighLevel, OpenAI API, and LangChain-style logic.
- Configure AISDRs, voice agents (RetellAi), and multi-step automations that handle inbound, outbound, nurturing, qualification, booking, and follow-up.

You will ensure every client’s system is:
- fast
- reliable
- error-free
- scalable
- and fully documented

Workflow Design & Mapping
Convert messy client processes into clean, automated systems (lead > follow-up > qualification > appointment > CRM sync).

Voice AI & Phone Automation
- Build and deploy AI voice agents using:
- Twilio / SIP integrations
- RetellAi, Whisper, ElevenLabs, or other LLM voice stacks
- Configure pre-call SMS flows, voicemail detection, call intelligence, routing, and appointment booking.

Data Integration & System Syncing
- Connect CRMs (Zoho, GHL, HubSpot, ---------- ) with databases, Google Sheets, APIs, and 3rd-party tools.
- Ensure clean data flow and real-time updates between all systems.
- Apollo Auto Data Enrichment

API Connections & Webhooks
- Build and maintain API-based automations using HTTP requests, custom headers, authentication, and JSON parsing.

Client Fulfillment
- Execute high-quality technical builds from project briefs, client onboarding, or system audits.
- Provide timeline updates, project progress, and clear communication.

Quality Assurance
- Test every workflow end-to-end to ensure accuracy.
- Run failure scenarios, edge cases, and stress tests before launch.

Troubleshooting & Optimization
- Diagnose issues fast, without hand-holding.
- Propose automation upgrades and system optimizations proactively.

Documentation
- Create clean SOPs, diagrams, flowcharts, and configuration documentation for all automations.

Client Communication
- Join calls when needed to gather requirements, demo builds, or explain technical setups.

Continuous Learning
- Stay ahead of emerging AI tools, automation frameworks, and voice technologies.

Essential Qualifications / Skills (Must-Haves)

Automation Expertise = MUST be an EXPERT. Advanced knowledge.

Strong, provable capability with:
- N8N (expert level)
- RetellAI
- Zapier
- Make (Integromat)
- GoHighLevel (GHL)
- OpenAI API
- ChatGPT Assistants, embeddings, prompt workflows
- Webhooks & API integrations
- Google Sheets automations & App Script

Voice AI Experience
At least one of:
- RetellAI
- Twilio Programmable Voice
- ElevenLabs
- AI call routing
- AI appointment-setting workflows

Advanced Workflow Logic
- Ability to map complex processes and automate them cleanly.
- Can work with multi-branch logic, queues, if/then rules, and layered automation.

Professional Attributes
- Highly accountable
- Fast problem-solver
- Organized & detail-driven
- Reliable deadlines
- Understands business ROI

Preferred Qualifications / Skills (Nice-to-Haves)
- Experience building AISDRs
- LangChain, ReAct agents, or custom AI pipelines
- Backend logic (JavaScript, Python, Node)
- Twilio Studio & call flows


Key Performance Indicators (KPIs)
- Quality: Number of post-deployment issues
- Speed: Days from project start ? launch
- Reliability: On-time delivery rate
- Client Satisfaction: Feedback & retention
- System Performance: Speed, accuracy, uptime
- Documentation Quality: Completeness of SOPs

Success Measures
- Clients get automated systems delivered on time
- Zero critical automation failures
- Systems run reliably with clear documentation
- Clients experience increased bookings, speed, and conversion
- Ai Pro Partner can scale faster with clean workflows

Compensation
$TBD/hour (USD) to start — depending on:
- technical level
- voice AI experience
- automation depth
- API integration skills
Performance-based raises + bonuses for major client wins.

Contract Type
Full-Time within 30–90 days
Flexible schedule
Must overlap with U.S. business hours (EST–PST)

Location
Global, remote
Must have reliable internet, equipment, and English fluency.

Growth Path
Stage 1: Senior Tech VA / Automation Specialist
Stage 2: Lead Implementer (owns major client systems)
Stage 3: Head of AI Systems (manages multiple implementers)

Ideal Candidate Traits
Obsessed with technical builds
Takes pride in clean automations
Proactive communicator
Thinks in systems and workflows
Quick learner
Reliable and detail-driven
Sees client success as personal success

Example Tech Stack You’ll Use
Core / Automations:
N8N, Make, Zapier, GoHighLevel, ChatGPT, OpenAI API, Google Suite, API tools, JSON, Webhooks
Voice AI:
RetellAi, Twilio, ElevenLabs
Automation & Ops:
Slack, Instantly.ai,

NEXT STEPS:

***IF YOU CAN'T FOLLOW DIRECTIONS, YOU'RE NOT A FIT.

1. Send us message telling us why you're a fit.
2. Confirm that you have expertise (not novice or average experience) with the tech stacks shared on this job description.
3. Send a LOOM video, directed to specifically (Ai Prop Partner) showing examples of automations you've created, explain in a technical terms and then explain in lames terms. (DON'T SEND US THE GENERIC ONE YOU SEND EVERYONE ELSE)