People & Finance Operations Manager

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: TYPE OF WORK

Part Time

: SALARY

550

: HOURS PER WEEK

30

: DATE UPDATED

Jan 13, 2026

JOB OVERVIEW

Role Summary

We are seeking a highly organized People & Finance Operations Manager to own invoicing, reporting, HR administration, and internal systems across multiple food brands. This role focuses on accounts receivable, people operations, reporting, and process management—ensuring clean, timely, and compliant back-office operations.

This is an execution-focused role and does not include payroll responsibilities.

Core Responsibilities
Finance & Reporting (No Payroll)
Issue customer invoices across all brands
Collect and verify full client billing information (AP contact, PO numbers, W-9s, billing address)
Track invoice status (sent / paid / overdue)
Run Square reports (sales, labor, item performance)
Prepare weekly and monthly performance summaries by brand
Flag anomalies in revenue, labor %, or item performance
Maintain clean financial documentation for leadership and accountants

HR & People Operations
Lead employee onboarding (I-9, W-4, offer letters, handbooks)
Maintain employee and contractor records
Coordinate offboarding and documentation
Track time-off requests and attendance records
Maintain compliance documentation (process-based, non-legal)
Serve as first point of contact for HR/admin questions

Systems & Admin Operations
Admin owner of:
Square
Airtable (purchase requests, work orders)
Google Drive & internal documentation
Maintain SOPs, templates, and internal workflows
Improve and document operational processes
Ensure data accuracy across systems

Vendor & Compliance Support
Collect and organize vendor invoices
Maintain vendor directory and W-9s
Track business licenses, permits, COIs, and renewal dates
Support audits and external accounting requests
Recruiting Operations (Support Only)

Post open roles

Screen resumes
Schedule interviews
Coordinate onboarding logistics
Maintain hiring pipeline documentation

Daily & Weekly Responsibilities
Daily

Issue and track invoices
Follow up on missing client information
Respond to HR and admin requests
Update systems and records
Monitor sales and labor data for anomalies

Weekly
Run Square sales and labor reports
Deliver weekly performance summary
Review invoice aging
Update hiring pipeline
Audit documentation and system accuracy

TO be considered, please answer these questions:
1. Walk me through your full invoicing process from start to finish.
2. What information do you require before issuing an invoice?
3. What Square reports have you used, and how do you turn them into insights?
4. Walk me through your onboarding process for a new employee.
5. How do you document a process so someone else can follow it without asking you questions?

Please email me your responses to ----------

SKILL REQUIREMENT

HR Management Invoicing Operation Management

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Job Post	Reporter	Rank	Reason	Date

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People & Finance Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?