QuickBooks Online Bookkeeper (US HVAC / Trades)

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: TYPE OF WORK

Part Time

: SALARY

$6–$10/hr depending on experience with Q

: HOURS PER WEEK

20

: DATE UPDATED

Jan 10, 2026

JOB OVERVIEW

We are a growing US-based Residential HVAC Service & Replacement company looking for a reliable QuickBooks Online Bookkeeper to help clean up historical records and handle ongoing bookkeeping and payroll tasks.

This is a hands-on execution role focused on accuracy, reconciliation, and consistency. We are not looking for a CFO, Controller, or finance strategist. We need someone who can keep the books clean, current, and well-documented.

Responsibilities

• Clean up and reconcile historical QuickBooks Online data
• Perform monthly bank and credit card reconciliations
• Maintain accurate categorization and supporting documentation
• Process payroll and ensure payroll entries are recorded correctly in QuickBooks
• Assist with commission-related payroll entries and tracking
• Flag, document, and escalate discrepancies or missing information (no guessing)

Requirements

• Strong experience with QuickBooks Online
• Prior experience with historical cleanup or catch-up bookkeeping
• Experience processing payroll for US-based companies
• Solid reconciliation skills (bank, credit card, payroll accounts)
• High attention to detail and ability to follow instructions precisely

Preferred Experience

• HVAC, construction, or service-based businesses
• Familiarity with job-based workflows or ServiceTitan (a plus, not required)

Certifications (Preferred, Not Required):
• QuickBooks Online ProAdvisor Certification
• Payroll system experience (Gusto, ADP, Paychex)

Engagement Details
• Type: Contract / Hourly
• Hours: Flexible (heavier during cleanup phase)
• Location: Remote (Global candidates welcome)

How to Apply

Please answer the following questions in your application:

When reconciling old QuickBooks transactions with missing receipts or details, what steps do you take before posting an entry?

What does it mean if a bank reconciliation in QuickBooks shows a difference even though the ending balance matches the bank statement?

Briefly describe a past QuickBooks cleanup or catch-up project you worked on (how many months/years and what your role was)

Give an example of how you would explain a bookkeeping or payroll issue to a non-accountant business owner so they can make a decision quickly.

SKILL REQUIREMENT

Payroll Quickbooks Financial Accounting

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QuickBooks Online Bookkeeper (US HVAC / Trades)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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