Executive & Operations Assistant

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: TYPE OF WORK

Full Time

: SALARY

$1000/month

: HOURS PER WEEK

40

: DATE UPDATED

Mar 21, 2026

JOB OVERVIEW

Real Estate & Short-Term Rental Business (Remote)
IMPORTANT – READ FIRST
To be considered for this role, you must record a 2-minute selfie video, attach your resume/profile (PLEASE DO NOT SCRIPT IT, OFF THE CUFF) and email it to:
----------

In your video, please briefly cover:
- A little about yourself
- Your strengths and past experience
- Why you believe you’d be a great fit for this role
Applications without a video will not be reviewed.

About Us:
We operate a fast-growing real estate and short-term rental (Airbnb) management company managing multiple high-end properties across North America. Our business is systems-driven, detail-oriented, and focused on delivering excellent guest and client experiences.

We are looking for a highly organized, reliable, and proactive Virtual Assistant who can help manage administrative tasks, follow-ups, coordination, and outreach — and who takes ownership of their work.

Role Overview
This role is ideal for someone who:
Loves organization, checklists, and structure (can create and implement systems)
Is confident communicating via email, messages and over the phone
Follows up without being asked
Can handle multiple tasks without things slipping through the cracks
You will work closely with the owner and operations team to keep things running smoothly behind the scenes.

Key Responsibilities
Administrative & Operations Support
Track tasks, deadlines, and follow-ups
Maintain organized Google Sheets and documentation
Use AI to create Automations and Streamline Operations
Assist with STR licensing, renewals, and compliance tracking
Coordinate with cleaners, vendors, and internal tea ---------- mbers

Communication & Outreach
Follow up with clients, vendors, municipalities, and partners
Send professional emails and messages
Pre-qualify inquiries and organize information before escalation
Escalate issues clearly and with context (not panic)

Process & Quality Control
Follow SOPs and checklists precisely
Catch mistakes before they become problems
Document processes and improvements
Flag issues early instead of waiting

What We’re Looking For (Non-Negotiables)
Excellent written and spoken English
Extremely organized and detail-oriented
Strong follow-up skills
Comfortable reaching out to people (email, messaging, calling)
Reliable internet and a quiet work environment
Comfortable working independently and taking ownership

Nice to Have (Not Required)
Experience with Airbnb, short-term rentals, or real estate
Great problem solving skills
Experience using tools like Google Sheets, Slack, Canva or task trackers
Previous VA, EA or operations experience
Familiarity with compliance or admin-heavy roles

Work Details
Remote / Work from Home
Full-time preferred
Working hours aligned with North American business hours (at least partial overlap), some availability on weekends

How to Apply

Email your 2-minute selfie video to:
----------

Applications without a video will not be considered.

SKILL REQUIREMENT

Organization Problem Solving English Proficiency

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Executive & Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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