VIRTUAL ASSISTANT / VIDEO PRODUCTION COORDINATOR

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: TYPE OF WORK

Part Time

: SALARY

500

: HOURS PER WEEK

25

: DATE UPDATED

Jan 7, 2026

JOB OVERVIEW

???? Virtual Assistant / Production Coordinator (Remote)

We’re looking for a remote virtual assistant with production coordination experience to support our video production company. Your role is to keep projects organized, tea ---------- mbers accountable, and clients confident that their deliverables are in expert hands.

If you're a natural organizer who loves managing moving parts, keeping creatives on track, and ensuring nothing slips through the cracks - this role is for you.

???? About Us

We’re a fast-moving production company that creates YouTube videos, commercials, branded content, online courses, social ads, and training videos for clients who care about storytelling, quality, and results. Our team is remote and collaborative, with specialists in editing, design, scripting, strategy, and more.

Now we’re looking for someone who can own the operational side of each project and ensure smooth delivery from kickoff to final export.

???? What You’ll Own

Project Coordination & Management

Manage day-to-day timelines for multiple client projects

Create and update production schedules and calendars

Draft and distribute call sheets for shoot days

Assign tasks to video editors, motion designers, writers, and other tea ---------- mbers

Track progress in Upbase (or whatever tools we use to track progress)

Asset Management

Collect, label, and organize client-provided and team-generated assets (footage, scripts, graphics, etc.)

Create asset folders for each project, ensuring easy access for all tea ---------- mbers

QC deliverables and ensure everything matches client specs and expectations

Client & Team Communication

Draft client update emails and compile reports on project status

Follow up with tea ---------- mbers on deliverables and deadlines

Jump in to book meetings, schedule reviews, and keep communication flowing

Admin & Operational Support

Support with inbox and calendar management (if needed)

Take notes during client or internal calls, summarize action items

Help organize version history and file delivery for final exports

? You’re a Fit If You...

Are fluent in English.

Have experience as a virtual assistant, production coordinator, project manager, or operations assistant in a creative or video-based business

Are deeply organized and detail-obsessed (typos and misnamed files drive you nuts)

Are confident communicating with editors, designers, and clients

Have used tools like ClickUp, Notion, Trello, Google Drive, Slack, and Loom

Are self-directed and proactive - you don’t wait to be told, you figure out what’s needed next

Can work independently in a remote team without babysitting

???? Bonus Points If You...

Have experience managing post-production workflows (editing, revisions, QC)

Understand the basics of YouTube and social video formats

Can support creative briefs or compile moodboards / references for creative tasks

Have supported shoots (even remotely) with call sheets, booking, or prep

???? Compensation & How to Apply

This is a part-time remote role with room to grow into a full-time position based on performance and project load.

Location: Fully remote — but must have overlap with EST or PST time zones

Start date: ASAP

To apply, please send:

A short introduction about yourself and your background

A resume or portfolio showing relevant experience

Your hourly rate and availability (e.g. how many hours/week you can commit)

???? Why This Role Matters

You’re not just an assistant - you’re the engine behind the scenes making sure our team creates incredible work and our clients get amazing results. You’ll be trusted to own processes, make decisions, and grow alongside the company.

If you’re ready to take the reins and bring order to chaos in a creative environment - we can’t wait to meet you.

SKILL REQUIREMENT

Project Management Organization Client Relationship Management

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VIRTUAL ASSISTANT / VIDEO PRODUCTION COORDINATOR

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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