Payment Operations & Reconciliation (Accounting / Bookkeeping Focus)

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: TYPE OF WORK

Full Time

: SALARY

$800/month

: HOURS PER WEEK

40

: DATE UPDATED

Jan 5, 2026

JOB OVERVIEW

About Us

We are a payment processing consulting agency that manages and outsources payment operations for online e-commerce businesses. Our work requires daily monitoring of bank accounts, payment processor settlements, and accurate reconciliation to maintain real-time cash flow visibility.

We are hiring a detail-obsessed VA with a strong accounting or bookkeeping background to support our daily payment operations.

What You’ll Do

Daily Responsibilities (Non-Negotiable):
-Log into multiple bank accounts daily and track balances and incoming settlements
-Log into multiple payment processor portals and review daily batch and settlement reports
-Reconcile payment processor batches against bank deposits
-Prepare a daily cash flow report showing:
-Bank balances
-Gross settlement amounts
-Net settlement amounts after fees, reserves, chargebacks, and adjustments
-Immediately flag missing, delayed, or incorrect settlements
-Track payout timing per payment processor and identify patterns
-Produce reports showing average settlement times for each processor

Required Skills

Hard Skills (Must Have):
-Accounting or bookkeeping experience
-Bank and transaction-level reconciliation
-Strong Excel / Google Sheets skills
-High accuracy with numbers

Soft Skills:
-Extreme attention to detail
-Process-driven and consistent
-Comfortable handling confidential financial data
-Able to follow SOPs exactly

Preferred (Nice to Have)
-Experience with e-commerce businesses
-Familiarity with NMI, Adyen, or similar processors
- Prior fintech or payment operations experience

How to Apply (IMPORTANT)

When applying, please include:
- Your accounting or bookkeeping experience
- Tools you’ve used for reconciliation (banks, processors, spreadsheets)

Answer this question:
- What steps would you take if a payment processor batch shows as settled, but the funds are not in the bank account?

Applications without this information will not be reviewed.

SKILL REQUIREMENT

Accounts Reconciliations Financial Accounting Microsoft Excel

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Payment Operations & Reconciliation (Accounting / Bookkeeping Focus)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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