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TYPE OF WORK
Full Time
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SALARY
600+
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HOURS PER WEEK
40
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DATE UPDATED
Jan 2, 2026
Job Overview
We are hiring a Full-Time Charge Bookkeeper to maintain clean, accurate, and CPA-ready books for multiple clients.
This is not a data-entry VA role.
You must understand U.S. accounting principles, cash vs. accrual accounting, and how the Profit & Loss, Balance Sheet, and Retained Earnings work together.
Your work will directly support tax preparation and advisory, so accuracy, consistency, and proper classification are non-negotiable.
We are looking for someone who is career-minded, wants to grow long-term, and is interested in expanding responsibilities and eventually leading or managing a bookkeeping team.
Key Responsibilities
Bookkeeping & Accounting
Maintain clean, accurate, and up-to-date books
Accurately categorize transactions under U.S. accounting standards
Correctly distinguish between P&L and Balance Sheet transactions
Apply cash or accrual accounting as required
Ensure proper recording of income, expenses, assets, liabilities, and equity
Reconciliations
Perform monthly bank reconciliations
Reconcile credit cards and statement balances
Reconcile loan accounts, including principal vs. interest
Perform full Balance Sheet reconciliations
Investigate and resolve discrepancies or unreconciled balances
Retained Earnings (Required Skill)
Reconcile beginning and ending Retained Earnings
Tie retained earnings to prior balances, net income (loss), and owner distributions
Identify and correct improper equity or prior-period entries
Accounts Payable (AP)
Organize and upload vendor bills into QuickBooks Online (QBO)
Accurately record payment terms, due dates, and reference numbers
Organize bills by due date and maintain a bill due schedule
Provide a weekly list of bills due, including current and past-due amounts
Communicate past-due balances clearly and promptly
Match payments to bills in QBO
Maintain an accurate AP Aging Summary
Accounts Receivable (AR)
Maintain organized billing source documents
Create invoices and bill customers accurately and on time
Record customer payments and deposits
Reconcile ACH payments from bank feeds to open invoices
Quality Control & Workflow
Ensure books are review-ready for CPAs and tax professionals
Flag issues before month-end and year-end close
Maintain organized documentation and audit trails
Track time accurately in ClickUp (required)
Follow established workflows, checklists, and deadlines
Required Qualifications
Strong understanding of U.S. accounting principles
Solid knowledge of:
Cash vs. accrual accounting
Balance Sheet vs. P&L transactions
Retained Earnings reconciliation
Bank, credit card, and loan reconciliations
Proven experience with full-cycle bookkeeping
Experience handling AP and AR
Strong proficiency in QuickBooks Online
High attention to detail and accuracy
Ability to work independently and communicate clearly in a remote environment
Willingness to track time and tasks in ClickUp
Experience supporting CPA or tax firms
Experience working with multiple clients or entities
Prior experience cleaning up or fixing historical books
Interest in mentoring, training, or leading other bookkeepers
Growth & Career Path
This role is designed for someone who wants more than a job.
As you grow in accuracy, efficiency, and leadership, there is opportunity to:
Take on senior review responsibilities
Help train and mentor junior bookkeepers
Eventually lead or manage a bookkeeping team
What Success Looks Like
Books are clean and reconciled monthly
Retained Earnings ties out period over period
Minimal corrections during CPA or tax review
Issues are identified early, not at year-end
Work is completed on time and tracked accurately in ClickUp
To Apply (Required)
In your application, briefly answer the following question:
How does Retained Earnings change from one period to the next?
Applications without an answer to this question will not be reviewed.
