Full-Time Recruitment Admin / CRM Operations Specialist

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: TYPE OF WORK

Full Time

: SALARY

$800+ per month

: HOURS PER WEEK

45

: DATE UPDATED

Mar 31, 2026

JOB OVERVIEW

This role requires full-time commitment. Applicants who are currently working another job, freelancing full-time, or managing multiple long-term contracts should not apply.

Location: Remote
Hours: Full-Time (40 hours/week)
Schedule: Aligned with US business hours (EST/CST coverage required)
Start: Immediate

About the Role
We are hiring a top-tier full-time Recruitment Admin to support a fast-growing international recruitment operation serving U.S.-based offices.
This is not a basic VA role.
You will be responsible for managing high-volume candidate communication, CRM systems, email inboxes, and daily operational workflows that directly impact hiring results. We are looking for someone who is highly organised, fast, detail-driven, and takes full ownership of outcomes.
This role suits someone who wants to be a key operational performer, not just complete tasks.

Core Responsibilities
- Candidate Communication & Inbox Management
- Reply promptly and professionally to candidate SMS, WhatsApp, and CR ---------- ssages
- Clear and manage shared email inboxes daily
- Ensure candidates receive accurate, timely responses and next-step instructions
- Maintain a professional, friendly, and brand-appropriate tone at all times
- CRM & Recruitment Systems

Confidently use CRM systems to:
- Update candidate statuses
- Tag, move, and progress candidates through pipelines
- Log notes and outcomes accurately
- Process daily call lists and assign them correctly
- Ensure no candidate is missed or left uncontacted
- Call List & Workflow Processing
- Prepare, clean, and organise daily call lists
- Ensure lists are accurate, prioritised, and ready for callers
- Track outcomes and feed results back into the CRM

Operational Support
-Support recruiters and callers with admin tasks that improve efficiency
- Flag system issues, broken links, or workflow gaps proactively
- Follow internal SOPs precisely while also identifying improvements
- Maintain clean, structured systems at all times

What “Top-Level Performance” Looks Like
- Messages replied to quickly and accurately
- Inbox stays clean and organised
- CRM is always up to date and reliable
- Callers never wait on lists or information
- Candidates have a smooth, professional experience
- Mistakes are rare — ownership is high

Required Skills & Experience
You must have:
- Proven experience as a Recruitment Admin, Operations Admin, or Senior VA
- Strong CRM experience (any major system — training provided on ours)
- Excellent written English (clear, professional, confident)
- High attention to detail and accuracy
- Ability to work independently and manage priorities
- Confidence working in fast-paced, high-volume environments

Nice to have (but not required):
- Experience supporting US-based recruitment or sales teams
- Familiarity with SMS/email automation tools
- KPI-driven or performance-tracked roles previously

Personality Fit
We are looking for someone who is:
- Proactive, not reactive
- Organised and structured
- Calm under pressure
- Accountable and reliable
- Hungry to perform at a high level consistently
- This role is best suited to someone who takes pride in being excellent at operations.

Compensation & Growth
- Competitive full-time salary (based on experience)
-Long-term role with stability
- Opportunity to grow into senior operations or team lead positions
- Training, systems, and clear expectations provided

How to Apply (IMPORTANT)
To apply, please include:
- A short introduction about yourself
- Your experience with CRM systems
- An example of a role where accuracy and speed mattered
- Your internet speed and home setup
Applications without these details will not be considered.

SKILL REQUIREMENT

CRM Attention to Detail Typing

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Full-Time Recruitment Admin / CRM Operations Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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