Operations & Systems VA (Part-Time -> Full-Time | ChatGPT + GoHighLevel | Direct With Founder)

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: TYPE OF WORK

Part Time

: SALARY

$900

: HOURS PER WEEK

20

: DATE UPDATED

Dec 29, 2025

JOB OVERVIEW

This is not a typical VA role.

I am a real estate investor and entrepreneur running multiple businesses. I am hiring one experienced GoHighLevel Systems Builder / Operations VA to design, build, and document the operational systems for my real estate investing business from the ground up.

I currently have:

A GoHighLevel account

Phone numbers set up for marketing

A clear vision of how the business should operate

What I do not have yet are the systems, workflows, automations, or SOPs built.

Your role is to help translate business vision into a fully functioning system.

If you are looking for a role where everything is already mapped out for you, this is not it.

Your mission is to:

Take a high-level business vision

Architect the full system logic

Build the GoHighLevel infrastructure

Document everything clearly

Create SOPs so the system can eventually be handed off to other VAs

We will work together at the logic and outcome level.
You will own the technical build and execution.

This role will start part-time, and move to full-time once the real estate system is built, tested, and stable, and we begin building systems for additional businesses.

What You Will Be Responsible For:
System Architecture, Design, and Data organization (Primary)

Translate business outcomes into system logic

Design CRM pipelines, stages, and rules

D ---------- what should be automated vs manual

Avoid overengineering early systems

GoHighLevel Build & Execution

Build pipelines, workflows, triggers, tags, tasks

Set up automations for lead intake, follow-up, and deal tracking

Connect phone numbers, forms, calendars, and conversations

Test, debug, and refine workflows

Maintain a clean, organized GHL account

SOPs & Documentation

Document workflows clearly

Create SOPs that another VA could follow

Keep documentation updated as systems evolve

Use ChatGPT to:

Draft and refine SOPs

Structure workflows

Improve clarity and efficiency

Apply judgment — AI is a tool, not a replacement for thinking

Schedule & Growth Path

Part-time to start: 20–25 hours per week

Move to full-time once the real estate system is fully built and proven

Long-term role with increased responsibility across multiple businesses

REQUIRED EXPERIENCE (NON-NEGOTIABLE)

You must have:

Proven experience building GoHighLevel systems from scratch

Personally designed and implemented pipelines, workflows, and automations

Experience working directly with founders or business owners

Strong systems thinking and process design ability

Strong working knowledge of ChatGPT for operational use

Experience creating SOPs and documentation

Excellent written English

High attention to detail

Ability to work independently without step-by-step instructions

Do not apply if you are still “learning” GoHighLevel.
This role requires prior hands-on build experience.

THIS ROLE IS A STRONG FIT IF YOU:

Enjoy building systems from nothing

Think in logic, workflows, and outcomes

Are comfortable owning the technical execution

Ask smart clarifying questions before building

Can explain why systems are designed a certain way

Want a long-term role with growth into operations leadership

DO NOT APPLY IF:

You are primarily an admin or social media VA

You need detailed instructions to start work

You over-automate everything

You are juggling many clients and unavailable

You prefer short-term gigs

Compensation:

Competitive hourly pay based on experience

Raises based on performance and ownership

Move to full-time once systems scale

Long-term stability for the right person

REQUIRED APPLICATION INSTRUCTIONS (FAILURE = AUTO REJECTION)

To apply, you must follow every step below exactly:

Start your application with the phrase:
“SYSTEMS BEFORE SCALE”

In your own words, briefly explain how you PERSONALLY approach building a system from an empty GoHighLevel account.

Describe one GoHighLevel system you built from scratch and what it was designed to do.

Explain one thing you intentionally chose not to automate in a system and why.

Somewhere in your application (not as a bullet point), naturally include the word:
“alignment”

At the very bottom of your application, write the number:
25

Applications that miss any step will not be reviewed.

References

Final candidates will be asked to provide at least two professional references with contact information.

Why This Role Is Different

You are not “assisting” ... you are building

Direct collaboration with the founder

Full ownership of the system build

Opportunity to grow into a long-term operations role

Clear path from part-time ? full-time

Real responsibility, not busy work

FINAL NOTE

I am looking for one experienced system builder, not many.

If you take ownership, think clearly, and can turn vision into infrastructure — this role will be a strong fit.

SKILL REQUIREMENT

CRM Systems Administration Organization

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Operations & Systems VA (Part-Time -> Full-Time | ChatGPT + GoHighLevel | Direct With Founder)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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