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TYPE OF WORK
Full Time
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SALARY
TBD-DOE
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HOURS PER WEEK
40
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DATE UPDATED
Mar 4, 2026
Shift: Night Shift (PST)
Job Type: Full-time / Independent Contractor / Remote
Please Note
Applicants without solid U.S. payroll processing and payroll accounting experience will not be considered.
Strong payroll systems proficiency (Rippling preferred), advanced Excel skills, and hands-on experience with payroll reconciliations, audits, and compliance are required.
About the Role
We are seeking a highly capable Payroll Accounting Specialist to support accurate, timely, and compliant payroll operations for a global workforce. This role sits within the Finance team and partners closely with People, Accounting, and external vendors.
You will own end-to-end payroll processing, payroll accounting, reconciliations, audits, and reporting, while supporting select employee lifecycle activities through close collaboration with the People team.
This role is ideal for someone with a strong payroll and accounting mindset, excellent attention to detail, advanced Excel skills, and the ability to operate confidently in a fast-paced, evolving environment.
What You’ll Do
*Payroll Processing & Administration
Own end-to-end payroll processing for U.S. employees
Ensure payroll accuracy across earnings, deductions, taxes, benefits, equity, commissions, and one-time payments
Coordinate payroll calendars, cutoffs, off-cycle runs, and year-end payroll activities
Partner with payroll vendors and internal teams to resolve payroll issues and employee inquiries
*Payroll Accounting & Reconciliations
Prepare and review payroll journal entries in accordance with U.S. GAAP
Perform payroll balance sheet and expense reconciliations each pay period and month-end
Support payroll accruals, true-ups, and payroll-related estimates
Maintain payroll documentation to support audits and internal controls
*Compliance & Reporting
Ensure compliance with federal, state, and local payroll tax requirements
Support payroll audits, benefits audits, and external financial audits
Assist with W-2, 1099, and other year-end payroll filings
Maintain accurate payroll records and supporting schedules
*Systems & Data Management
Administer payroll and HRIS systems, with a focus on data integrity and controls
Partner on system testing, implementations, and payroll process improvements
Maintain accurate employee data related to payroll, compensation, and benefits
*Cross-Functional People Support
Partner with the People team on onboarding, offboarding, and employee changes impacting payroll
Support benefits and leave programs as they relate to payroll processing and deductions
Assist with headcount reporting, budgeting support, and workforce analytics
*Ad Hoc Analysis & Projects
Build payroll reports and models using advanced Excel
Support special projects related to payroll transformation, system upgrades, and process standardization
Who You Are
A clear and professional communicator
Service-oriented and responsive to employee needs
Highly detail-oriented with strong follow-through
Organized and comfortable managing recurring payroll deadlines
Proactive and effective working across Finance and People teams
Adaptable and confident in evolving environments
Required Education, Experience, and Skills
3–5+ years of experience in payroll processing and payroll accounting
Strong understanding of U.S. payroll, taxes, and wage compliance
Hands-on experience preparing payroll journal entries and reconciliations
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, complex formulas)
Experience working with payroll systems and HRIS platforms (Rippling preferred)
Experience supporting audits and maintaining payroll controls
Ability to analyze payroll data and clearly explain variances
Preferred Education, Experience, and Skills
Bachelor’s degree in Accounting, Finance, or a related field
Experience supporting multi-state and international payroll
Prior experience in a high-growth or startup environment
Familiarity with payroll treatment for benefits, equity, and commissions
Application Instructions
To be considered for this position, please submit the following:
*Your application letter
*An unrestricted link to your updated resume/CV
Subject Line:
PayrollAccounting – YOUR FULL NAME
!!! Only applicants who meet the required qualifications will be contacted.
