Real Estate Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$1000 - $1200

: HOURS PER WEEK

40

: DATE UPDATED

Mar 26, 2026

JOB OVERVIEW

About Us:
At Miriam McKinney Real Estate, we deliver a boutique, high-touch experience to homeowners and buyers across Western North Carolina and Upstate South Carolina. Our mission is to provide white-glove, luxury-level service built on integrity, attention to detail, and a genuine commitment to client care. We treat every client like family.

About the Role:
We’re hiring for this role beginning in January for an experienced Real Estate Executive Assistant to be the operational backbone of a busy, luxury-focused team. You will manage contract-to-close workflows, coordinate listing logistics and marketing, and deliver consistent, thoughtful client care that aligns with our white-glove brand.

Core Responsibilities:

1. Transaction coordination
* Manage contract-to-close for buyers and sellers.
* Prepare listing paperwork and support MLS input.
* Schedule and confirm inspections, appraisals, walkthroughs, and closings.
* Track and protect contract deadlines; ensure timely execution of documents.
* Maintain complete transaction files in ---------- , Dotloop (or designated platform) and communicate with closing attorneys, lenders, inspectors, and vendors.
* Ensure Dotloop/files meet compliance standards.
* Client care & communications
* Serve as a primary client touchpoint for operational updates.
* Send milestone reminders, personalized check-ins, post-close appreciation touches, and manage client event logistics.
* Support post-closing client touches and appreciation gestures; log and action follow-ups in the CRM.
* Log all client communication in the CRM and maintain clear follow-up actions.

2. Marketing & listing support
* Coordinate photography, video, signage, print collateral, and listing pages.
* Create and schedule branded marketing assets (Canva) and support email/newsletter distribution.
* Prepare marketing packages consistent with brand standards.

3. Administrative operations
* Calendar and inbox management, appointment scheduling, and triage.
* Prepare presentations, market summaries, and client reports.
* Maintain organized files in Microsoft 365 / Google Drive and track tasks in ---------- .
* Support special projects and team initiatives as needed.

Qualifications:
* 2+ years supporting a U.S. real estate team (EA or TC).
* 1+ year transaction coordination experience (50+ U.S. closings).
* Proficiency with Dotloop (or similar), MLS, Canva, ---------- , Microsoft 365, and Google Workspace.
* Strong English communication skills (written and spoken) required for client-facing communications.
* Meticulous attention to detail.
* Friendly, service-oriented, and genuinely devoted to supporting clients through major life transitions.
* Must be available during Miriam’s business hours: Monday–Friday, 9:00 AM–5:00 PM EST — non-negotiable.
* Highly dependable and self-motivated; thrives working remotely and taking ownership of projects
* Tech baseline (required)
* Reliable high-speed internet
* Working webcam and headset/microphone. Wired Ethernet preferred for critical calls.
* Quiet, professional workspace for video calls.

What we offer:
* 100% remote (must work EST business hours).
* Performance-based bonuses and growth opportunities within a values-first team.
* Meaningful, relationship-centered work serving buyers and sellers through major life transitions.

How to Apply:
We’ve created a unique application process, one that is designed to find the right fit and get to know you. If you are interested in joining a people-first real estate team and making an impact behind the scenes. Please apply ONLY via the application form and follow its instructions EXACTLY: ---------- (The form contains the required steps for résumé upload and the intro video). When applying, use at least 5 Apply Points.

SKILL REQUIREMENT

Real Estate Marketing Real Estate Transaction Coordinating

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Real Estate Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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