Full-Time Executive Operations VA

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: TYPE OF WORK

Full Time

: SALARY

750

: HOURS PER WEEK

40

: DATE UPDATED

Dec 24, 2025

JOB OVERVIEW

(Social Media, CRM, Ads Support, Systems, QuickBooks Prep)

Industry: Construction / Home Renovation
Location: Remote (Philippines preferred)
Company: Calgary-based construction company (Canada)
Hours: Full-time (40 hours/week, some overlap with Calgary time)
Type: Long-term role (not freelance, not short-term)

About the Role

We are a growing, systems-driven construction company based in Calgary, Canada. We are looking for a full-time Executive Operations Virtual Assistant to work closely with the founder and help execute daily marketing, CRM operations, sales support, internal systems, and basic bookkeeping preparation.

This role is designed for someone who wants stability, long-term growth, and increasing responsibility.
It is not a freelance gig and not a pure social media role.

Responsibilities
1. Marketing & Content (Execution)
Daily posting on Facebook, Instagram, TikTok, and Google Business Profile
Scheduling and repurposing content
Creating Canva graphics and short video edits (CapCut)
Writing basic captions based on provided direction
Responding to comments/messages (non-pricing only)

2. CRM & Systems (GoHighLevel)
Managing contacts, pipelines, and tasks
Updating lead statuses and follow-ups
Creating and maintaining forms
Assisting with CRM automations (training provided)
Keeping CRM data clean and organized

3. Sales & Admin Support
Booking sales meetings
Preparing quotes from templates (no pricing decisions)
Sending contracts and follow-ups
Organizing Google Drive files and templates
Maintaining SOPs and internal checklists

4. AI Content Support
Drafting short scripts for AI-generated videos
Producing AI avatar / voice videos (training provided)
Organizing and scheduling AI content

5. QuickBooks Support (Preparation Only)---This is NOT an accounting role.
You will support bookkeeping preparation only, including:
Uploading and organizing receipts and supplier invoices
Categorizing expenses based on predefined rules
Attaching documents to transactions
Tracking sent vs paid invoices
Flagging uncategorized or unclear transactions
Preparing monthly summaries for the owner or accountant

You will NOT:
Reconcile bank accounts
File taxes (GST/HST)
Handle payroll
Make payments or transfers

6. Hiring Support
Posting job ads
Screening resumes
Scheduling interviews
1st round shortlisting
Maintaining a simple hiring tracker

7. Who This Role Is For
You’re a strong fit if you:
Are looking for full-time, long-term work
Are organized and detail-oriented
Are comfortable learning systems and tools
Can follow SOPs and help improve them
Communicate clearly in written English
Take ownership and ask good questions
Are not working with multiple clients

8. Required Skills & Tools
Social media management experience

Facebook / Instagram Ads exposure (setup, monitoring, basic optimization)
CRM experience (GoHighLevel is a strong plus)
Canva (required)
CapCut or similar video editing tool
Google Workspace
QuickBooks Online (basic familiarity preferred)
Willingness to learn AI tools and internal systems

9. Compensation
Full-time (40 hours/week)
Competitive monthly pay based on experience
Clear growth path with performance-based increases
Paid trial period before long-term offer

10. To apply, answer the questions below clearly and in your own words.
We value specific, real-world examples and practical thinking over perfect language or generic answers.
Applications that do not follow instructions closely or sound templated may not be considered.

What social media platforms have you managed, and what did your daily posting involve?
(Please mention platforms, type of content, and posting frequency.)

Do you have experience posting or managing Facebook / Instagram ads?
Briefly explain what you handled (posting ads, audiences, creatives, monitoring results, etc.).

Have you used GoHighLevel before?
If yes, briefly explain what you used it for.
If not, which other CRM tools have you used, and are you comfortable learning GoHighLevel quickly?

Have you worked full-time for one company before?
If yes, for how long?

Are you currently working with other clients?
If yes, please explain how you intend to manage full-time commitments for this role.

Why are you interested in a long-term role with one company rather than freelancing?

Applications that do not follow these instructions will not be considered.

Final Note
We are building a structured, scalable construction business, not chaos.
If you want to grow into a trusted operations role and work long-term with one company, we’d love to hear from you.

SKILL REQUIREMENT

Facebook Ads Canva GoHighLevel

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Full-Time Executive Operations VA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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