Senior Executive Assistant – Outlook Inbox Systems

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: TYPE OF WORK

Part Time

: SALARY

$8.00 - $10.00

: HOURS PER WEEK

10

: DATE UPDATED

Jan 10, 2026

JOB OVERVIEW

Senior Executive Assistant – Outlook Inbox Systems (Part-Time, Remote)

Hours: 10–15 hours per week
Pay: USD $8.00–$10.00 per hour (based on demonstrated experience)
Location: Philippines (remote)
Platform: Microsoft Outlook (required)

Who is This Role For:

This role is not for general virtual assistants or junior EAs.
I am looking for a senior Executive Assistant who has personally designed and implemented email inbox systems in Microsoft Outlook for CEOs or founders handling high-volume inboxes (100+ emails/day).
If you have not built inbox systems from scratch for executives, this role is not a fit.

What You Must Have (Non-Negotiable):

To be considered, you must meet all of the following:

• 3+ years of experience supporting CEOs, founders, or senior executives
• Direct experience designing Outlook inbox systems, including:
o Rules and automation
o Folder structures
o Categories, flags, and priority workflows
• Experience managing high-volume inboxes (100+ emails/day)
• Excellent written English (you will draft executive-level responses)
• Ability to propose systems, not just follow instructions
• Proven reliability and discretion

Applications that do not clearly demonstrate this experience will not be reviewed.

What You Will Do:

• Design and implement a complete Outlook inbox system
• Set up folders, rules, categories, and workflows
• Triage and manage daily email volume
• Identify what requires executive attention
• Draft responses in my voice
• Send routine replies once approved
• Maintain and refine the system over time
• Provide brief summaries when required

What Success Looks Like (30 Days):

• Inbox is clean, structured, and predictable
• Clear priority visibility for decision-making
• Minimal executive inbox clutter
• Confidence that nothing important is missed
• A repeatable system that scales

Trial Period (Paid):

• View + draft access initially
• You will present your proposed inbox system
• Final implementation after approval

If successful, the role may expand to calendar coordination and broader executive support.

How to Apply (Mandatory):

To apply, you must include all four items below:

1. Your total years of experience supporting executives
2. A short description of an Outlook inbox system you personally built
3. The approximate email volume you managed daily
4. A short sample email response written in a professional executive tone

Applications missing any of these will not be considered.

SKILL REQUIREMENT

Email Handling Microsoft Outlook System Analysis

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Senior Executive Assistant – Outlook Inbox Systems

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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