Virtual Assistant Production Support Coordinator - HUGE PAY

Virtual Assistant Production Support Coordinator

Remote Contract Position — HUGE PAY + 13th Month Bonus

Position Type: Independent Contractor (Contract)
Location: Remote (Philippines)
Schedule: Full-time, 40 hours/week during US Mountain Time business hours
Compensation: $1900 USD/month + performance bonuses + 13th month bonus

Important: This Is a Contract Position

This is an independent contractor virtual assistant role, not an employee position. You will be responsible for your own taxes and any obligations required by Philippine law. Bellwether will not withhold taxes, provide benefits, or cover any employer-side obligations. You will be paid as a vendor for services rendered.

By applying, you acknowledge and accept these terms.

About Bellwether

Bellwether Homes is a family-owned exterior remodeling company based in Denver, Colorado. We specialize in premium siding replacement and window replacement solutions for homeowners in Colorado's mountain and destination communities.

We're not the cheapest contractor—we're the best. We are one of the top James Hardie Elite contractors in the United States and one of just nine Pella Platinum Premier dealers in the entire United States. Our clients choose us because they want their project done right the first time, with craftsmanship that lasts for decades.

We're a small but growing team that values clarity, accountability, and people who take ownership of their work. We measure what matters, and everyone knows exactly what's expected of them.

Our Core Values

These aren't just words on a wall. We hire, evaluate, and fire people based on these values:
Relentless & Reliable — We do what we say we'll do, every time. We show up prepared and follow through without being reminded.
Always Getting Better — We're learners. We seek feedback, adapt quickly, and never settle for "good enough."
Measure Twice — We think before we act. Precision and attention to detail prevent costly mistakes.
Win as a Team — No lone wolves. We communicate openly, support each other, and share credit.
Customer Obsessed — Every decision runs through one filter: what's best for the homeowner?
If these values resonate with you, keep reading. If they don't, this isn't the right fit.

About This Role

We're looking for a Virtual Assistant Production Support Coordinator to support our Production Coordinator. You'll help keep projects moving, customers informed, and details documented. Some days you'll be the friendly voice calling homeowners with updates; other days you'll be placing material orders or scheduling inspections. The work varies, but the goal is constant: make sure nothing falls through the cracks.

This role matters because our reputation is built on flawless execution. When a Colorado family trusts us with their home, they're counting on us to deliver on time, on budget, and without surprises. Your work behind the scenes makes that possible.
You'll work closely with our Production Coordinator, who handles on-the-ground project management. Your job is to handle the administrative coordination and customer communication so they can focus on quality and problem-solving.

This role is ideal for someone who:
• Takes genuine satisfaction in creating order from chaos
• Has exceptional attention to detail and catches mistakes others miss
• Communicates proactively—you don't wait to be asked for updates
• Can manage multiple projects simultaneously without dropping balls
• Enjoys talking to customers and making them feel taken care of
• Wants to be part of a team, even from thousands of miles away

What You'll Be Doing

Order & Material Coordination
• Place material orders with vendors based on estimates, meeting notes, and field-verified measurements
• Track order status and delivery dates, following up with suppliers as needed
• Coordinate delivery schedules and pickups with vendors and job sites
• Arrange material returns after job completion and ensure credits are applied to the correct project
• Maintain accurate records of what's on order, what's delivered, and what's in inventory

Scheduling & Calendar Management
• Schedule pre-construction meetings, inspections, and production-related appointments using cloud-based calendar systems
• Coordinate schedules for subcontractors, in-house installers, and service calls
• Track and communicate project timelines across the team
• Manage warranty and service call scheduling

Documentation & CRM Management
• Update and maintain project files in our CRM (Acculynx), including job expenses, notes, and documentation
• Attach all relevant documents to the correct project file
• Document everything in writing—if it's not written down, it didn't happen
• Create and maintain process documentation as new workflows are developed
• Proofread documents for accuracy before they go to customers or vendors

Permitting & Inspections
• Assist with filing permit applications for various Colorado municipalities
• Schedule midpoint and final inspections as required by each jurisdiction
• Track permit status and ensure all inspections are completed on schedule

Reporting & Communication
• Track and report on the weekly/monthly production pipeline as orders are placed and delivery dates confirmed
• Communicate project status updates across the organization
• Provide notes and analysis on individual project performance when requested
• Participate in tea ---------- etings via video call

Customer Communication
• Communicate professionally with customers throughout the project lifecycle
• Provide project updates, answer questions, and ensure a great customer experience
• Handle customer inquiries with patience and professionalism, even when they're anxious or frustrated
• Inspire confidence in Bellwether through every interaction

Schedule & Hours

Hours: 40 hours per week Schedule: Monday–Friday, 8:00 AM – 5:00 PM US Mountain Time (with a 1-hour lunch break)
You'll be working during US business hours, which means this will be a nigh ---------- morning schedule for you. We understand you'll be nocturnal, and we respect that. We won't spring last-minute schedule changes on you, and we understand that days off sometimes need to be 1.5 days so you can readjust your sleep schedule.

We need someone who can commit to this schedule consistently. Reliability is one of our core values—our production team and customers are counting on you being available during these hours.

You must be 100% available during scheduled hours for ad-hoc video calls, phone calls, customer calls, and to resolve requests in a timely manner as they come up throughout the day.

Compensation

We believe in paying well and building loyalty. Here's what you can expect:
Base Pay: $1900 USD per month. For the first two months, we will pay weekly, after work is completed, $440/week. You will be paid via ---------- .
Performance Bonuses: Based on individual performance. By achieving certain goals, you will earn bonuses for performance, of up to $150/week.
13th Month Bonus: Yes, we honor the 13th month. In early December, you'll receive a bonus equal to one month's compensation (prorated if you started mid-year). This is standard practice for us—we want you to have a great Christmas with your family.
We pay well because we expect excellence. In return for competitive compensation, we ask that you work exclusively for Bellwether. We know it's common to work multiple jobs simultaneously. We're paying you enough that you don't have to. We need your full focus and your best effort.
If we discover you're working other jobs during your scheduled hours with us, the contract ends immediately. No exceptions. This is a dealbreaker.

What We're Looking For

Required:
• Impeccable English—written and spoken. You'll be communicating with American homeowners, vendors, and tea ---------- mbers. We will test this thoroughly.
• Reliable high-speed internet connection (minimum 100 Mbps download)
• Quiet, professional workspace for phone and video calls
• Ability to work the full scheduled hours consistently
• Undergraduate degree from an accredited university
• Exceptional attention to detail: you catch errors others miss
• Strong organizational skills: you can manage tasks on multiple projects without losing track
• Proficiency with cloud-based software, CRMs, spreadsheets, and calendar systems
• Ability to proofread documents for grammatical, typographical, and contextual errors
• Professional phone manner and written communication skills

Strongly Preferred:
• 2+ years of experience in administrative assistant work, construction coordination, home services, or remodeling industry
• Familiarity with construction terminology (windows, siding, permits, inspections, etc.)
• Experience with CRM systems (Acculynx experience is a plus)
• Previous experience supporting US-based companies remotely
• Experience coordinating schedules, orders, or logistics
• Masters degree from an accredited university

Who thrives in this role:
• People who take pride in being organized and thorough
• People who communicate proactively—you tell us about problems before we have to ask
• People who genuinely enjoy helping customers and making them feel taken care of
• People who want to learn the construction industry and grow their skills
• People who can handle anxious or frustrated customers with patience and professionalism
• People who appreciate being treated well and return that loyalty with excellent work

What It's Like to Work With Us

You'll always know what's expected of you and how you're performing. Everyone has clear responsibilities and measurable goals. We have weekly tea ---------- etings (via video call for you) and regular daily check-ins with your manager. You won't be left wondering if you're doing a good job.

We treat our tea ---------- mbers like people, not resources. We'll ask how you're doing. We'll remember what's happening in your life. We'll celebrate your wins and help you improve in areas where you're struggling. Even though you're thousands of miles away, you're part of our team.

We believe in trust. What matters is your performance and results. We will be able to know if you are working only for us by tracking your performance. Hit your numbers, do excellent work, communicate proactively, and you'll have a long, rewarding relationship with Bellwether.

You will be expected to sign:
• An Independent Contractor Agreement
• A Confidentiality Agreement

How to Apply

Step 1: Attach your resume. Send us a message with your resume attached that includes the following.
Step 2: Record a Vocaroo. Go to ---------- and record a 2–3 minute audio message. In your recording, tell us:
• A brief overview of your relevant experience (especially any construction, home services, or logistics coordination)
• Why you're interested in this specific role at Bellwether. Please mention the role and company by name.
• Why you'd be a great fit for our team - SELL us on you!
Include the link to your Vocaroo recording in your reply. This is how we evaluate your spoken English—take your time, speak clearly, and make a great impression.
Step 3: Internet speed test. Go to speedtest.net, run a test, and take a screenshot showing your download and upload speeds. Attach the screenshot to your reply.
Step 4: Tell us why you. In the body of your reply, write a paragraph in your own words (not AI) explaining why you're the right person for this job. What makes you confident you can excel in this role? So that we know you read the entire job description, write the word Summit in the subject line of your reply.

What Happens Next

If your application meets our criteria, we'll reach out to schedule a video interview via Google Meet. Please have your camera on. We want to meet you face-to-face.
We're hiring now and ready to move very quickly with the right candidate.
If you're someone who takes pride in being organized and reliable, wants to be treated well and compensated VERY WELL, and is looking for a long-term home with a company that values your contributions—we can't wait to meet you.

Bellwether Homes is Colorado's Premier Exterior Remodeling Company