Executive Virtual Assistant for UK property investor

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: TYPE OF WORK

Part Time

: SALARY

750 usd

: HOURS PER WEEK

23

: DATE UPDATED

Nov 29, 2025

JOB OVERVIEW

About me

I balance a demanding family life, charity commitments, and a growing UK property portfolio. I’m looking for a reliable virtual assistant who can support the operational side of the business—utilities, insurance, compliance, refurb coordination, document organisation, and simple content tasks. I’m looking to build a long-term working relationship with someone who becomes a consistent and trusted part of the way I operate.

This is a long-term role for someone honest, organised, and willing to learn, who is happy working mostly in the background to keep things running smoothly.

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Main responsibilities

Utilities (UK properties)

Contacting utility companies when properties are bought or sold.

Setting up and closing accounts, submitting meter readings.

Looking for the best tariffs, reducing costs where possible.

Keeping an eye on bills and tracking spend per property.

Insurance

Sourcing competitive quotes for property insurance.

Liaising with insurers and providing key information for each property.

Organising policies and tracking renewal dates so nothing lapses.

Diary & task management

Scanning emails and other correspondence for diary items and tasks.

Helping manage my calendar, reminders and priorities.

Reviewing to-do lists with me and suggesting where you can take things off my plate.

Google Drive management

Creating and maintaining an organised Google Drive with subfolders for each property.

Storing key documents (insurance, compliance, photos, invoices, statements).

Helping track the performance and key metrics for each property.

Monthly bank statement review

Going through bank statements each month.

Categorising transactions and checking that record-keeping is consistent.

Helping develop and maintain simple, clear records over time.

Refurbishment support

Receiving lists of materials and contacting UK suppliers.

Sourcing materials at the best available price.

Organising quotes, orders, receipts and cost tracking.

Lettings & property management support (admin only)

Preparing basic information for marketing a property (photos, key details, certificates).

Liaising with letting agents about viewings, feedback and advertising.

Organising tenancy documents, inventories and welcome information.

Tracking key compliance dates (EPC, EICR, Gas Safety, PAT, alarms) in a simple log.

Logging maintenance issues and keeping records up to date.

Social media content support

Creating and setting up social media accounts where needed.

Organising photos and videos of projects.

*Please use this subject line when you apply -Executive VA Application – I am serious and and skilled *

Preparing simple posts and video ideas to show project progress (I will approve before posting).

Email support (delegated access)

Helping keep my inbox under control by sorting, labelling and prioritising emails.

Preparing draft responses for me to review and send.

Creating short action lists based on incoming emails.

Research & training support

Searching for relevant property training resources, templates and examples.

Collecting useful links and documents to help improve the business.

Personal life -

Helping me to manage my personal life - keeping track of car MOT due dates, utility bills, upcoming events

---

Core competencies

Excellent English (written and spoken).

Honest, transparent and discreet with personal and business information.

Strong organisational skills and attention to detail.

Comfortable working with numbers and spreadsheets.

Good proficiency with digital tools, including:

Google Workspace (Drive, Docs, Sheets, Calendar, Gmail)

PDF creation, editing and simple formatting

Basic website setup (e.g. WordPress / Wix / Squarespace)

Social media platforms and simple content tools (e.g. Canva).

Willing to learn about UK property processes.

Uses common sense and a solution-focused approach to problems.

Able to think creatively about how best to support the business and make suggestions.

Reliable, consistent communication.

---

Hours and pay

Part-time: 3 days per week (around 20–24 hours in total).

This is a long-term position.

Please include your expected monthly salary for this number of hours.

---

How to apply

Please send:

1. A short introduction about yourself and your background.

2. Details of your relevant experience (especially admin, property, utilities, insurance, or VA work).

3. Your expected monthly salary for 3 days per week.

4. One or two examples of spreadsheets, simple systems, or documents you’ve created (screenshots or links are fine).

5. Your OnlineJobs.ph profile link (if you have one).

Please use this subject line when you apply so I know you have read the description properly:

SKILL REQUIREMENT

Real Estate Marketing Social Media Content Creation Administrative Management

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Executive Virtual Assistant for UK property investor

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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