SYSTEMS, AUTOMATIONS & BACKEND MANAGER

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: TYPE OF WORK

Full Time

: SALARY

800

: HOURS PER WEEK

20

: DATE UPDATED

Apr 2, 2026

JOB OVERVIEW

We are Ji Martial Arts — a fast-scaling martial arts and performance brand run by two brothers with over 3 million followers across social platforms.

Our entire business runs on advanced automation systems, clean backend infrastructure, and AI-assisted workflows.

We are looking for a Systems Architect who can build, improve, and maintain these systems with speed, accuracy, and creativity. If you love problem-solving, automation, and turning chaos into structure, this role will suit you perfectly.

---

ROLE OVERVIEW
You will be the Systems, Automations & Backend Manager. Your job is to build and maintain internal systems including:

- Creating and debugging n8n automations
- Organising and improving Notion dashboards
- Building Airtable interfaces, views, and automations
- Connecting systems using APIs, webhooks, and integrations
- Documenting systems with Loom
- Researching new AI tools and proposing solutions
- Turning Founder ideas into working systems
- Cleaning and simplifying backend operations

This is a technical, hands-on, problem-solving role — not a VA position.

---

REQUIRED STRONG WORKING PROFICIENCY
You must already be comfortable with:

- n8n (building, adapting, and fixing workflows)
- Notion (advanced databases, formulas, relations, rollups, interfaces)
- Airtable (automations, multi-step views, interfaces)
- Webhooks and API authentication
- Google Drive organisation
- Slack integrations
- AI tools such as OpenAI

If you cannot demonstrate experience in these, please do not apply.

---

EXAMPLES OF WHAT YOU WILL BUILD

- Notion ? Airtable ? Drive ? Slack automations
- Automated file renaming + folder sorting workflows
- Notion dashboards with advanced formulas
- Airtable interfaces for content and operational management
- Slack alerts triggered by automations
- AI-powered solutions to replace manual tasks

Your job is to make systems simpler, faster, cleaner, and smarter.

---

WORKING STRUCTURE

- 20 hours per week to start
- Opportunity to progress to full-time based on performance
- Weekly systems/brainstorming calls with the Founder and DBM
- All credentials must be stored in 1Password
- Weekly Friday Loom summary required

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HOW TO APPLY (READ CAREFULLY)

Step 1 — Watch this 2-minute Loom
This video explains how to apply, the expectations, the steps, and the secret safe word.
Loom: ----------

Step 2 — Complete the TypeForm application
You MUST complete every question.
You MUST follow the Loom instructions.
You MUST enter the safe word correctly.
You MUST provide proof of your systems and automation work.
Incomplete or incorrect applications are automatically rejected.

TypeForm: ----------

---

If you are a systems builder who loves clean operations, automation, and solving real problems with speed and precision — we would love to see your application.

SKILL REQUIREMENT

Airtable Notion Artificial Intelligence

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SYSTEMS, AUTOMATIONS & BACKEND MANAGER

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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