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TYPE OF WORK
Full Time
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SALARY
N/A
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HOURS PER WEEK
40
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DATE UPDATED
Jul 20, 2026
**Virtual Assistant and Client Support Specialist**
We are seeking a highly motivated and dedicated **Virtual Assistant and Client Support Specialist** to provide essential administrative and legal support to our team. The ideal candidate will be fluent in English, possess exceptional customer service skills, and have the ability to manage a variety of tasks with a high degree of accuracy and attention to detail. This role requires a professional self-starter with experience in an office setting and a commitment to organized, timely work.
We are looking for an assistant ready to jump in and support our daily operations; we primarily need a dedicated professional with strong organizational and administrative skills who can complete tasks with moderate supervision.
This is a full-time job where you are expected to support the firm's overall operations and manage administrative tasks. Willing to consider part time hours for the right candidate.
### Key Responsibilities:
**Administrative Support:**
* Assist attorneys with general office tasks, including calendar management and scheduling of meetings, hearings, and depositions.
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* Assist with filing and organizing legal documents electronically into case files.
* Handle virtual mail and document deliveries.
**Case File Maintenance:**
* Maintain and organize electronic case files, ensuring all documents are properly logged, filed, and accessible.
* Track and communicate case deadlines and scheduling to the legal team.
* Maintain and update the firm’s case management system.
**Client Interaction:**
* Serve as a primary point of contact for clients, addressing routine inquiries and relaying updates on case status.
* Provide professional and courteous client support, ensuring clients feel valued and supported throughout their interaction with the firm.
### Qualifications:
* Fluent in English, with excellent written and verbal communication skills.
* Strong organizational skills and meticulous attention to detail.
* Proficient in Microsoft Office Suite and comfortable learning new case management and virtual office software.
* Ability to multitask and manage time effectively in a remote, fast-paced environment.
* A positive, professional attitude and a commitment to providing exceptional client service.
* Self-starter with the ability to work independently and as part of a virtual team.
* Reliable internet connection and a quiet, professional workspace.
### How to Apply:
We are excited to learn more about your qualifications and experience. To help us better understand your suitability for this role, we kindly request that you provide the following:
**Writing Sample:** Please submit a recent professional writing sample that showcases your attention to detail, grammar, and professional communication skills (e.g., a formal
**Video Introduction:** Create a brief video (2-3 minutes) introducing yourself and explaining why you believe you would be an excellent fit for our firm. We are particularly interested in hearing about your experience, organizational skills, and time management abilities. Please provide the following information:
* **Introduction:** Tell us about yourself and your professional background.
* **Motivation:** Explain why you are interested in this position and what attracts you to a role focused on administrative and client support in a legal setting.
* **Relevant Experience:** Discuss your relevant work experience, particularly roles and responsibilities that have prepared you for this virtual assistant position. Highlight examples of your organizational skills and how you have managed tasks and deadlines.
* **Skills and Strengths:** Describe your key skills and strengths, focusing on customer service abilities, time management, and self-motivation.
We look forward to welcoming a new member to our team who shares our passion for providing outstanding and well-organized legal support.
