Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$800 - $1000 USD

: HOURS PER WEEK

40

: DATE UPDATED

Nov 19, 2025

JOB OVERVIEW

As our Virtual Assistant, you’ll support the operational delivery of our online programs, live events, and the company’s online shopping experience. This role requires exceptional communication, consistent online presence, and a commitment to accuracy and timeliness.

You’ll help maintain the operational flow of client-facing work, assist during live sessions, keep ClickUp tasks updated, and support program logistics. You thrive when juggling multiple priorities, stay calm under pressure, and understand how important precision and follow-through are in a fast-paced, high-impact environment.

You’re someone who communicates clearly, checks in frequently, and takes initiative to ensure no detail slips through the cracks. You enjoy structure, you learn quickly, and you’re committed to supporting a mission-driven company at a high level.

Responsibilities (Tasks Associated With the Role — Full-Time):
-- Program & Client Support
Attend live client calls to provide administrative support and take accurate meeting minutes.
Process, upload, and organize program delivery notes and recommendations in client files.
Conduct regular client file audits to ensure records are complete and accurate.
Support the execution of Reimagined Health’s online programs, ensuring deliverables are organized, documented, and delivered on schedule.

-- Live Event Support
Assist with logistics for virtual events, workshops, and masterclasses.
Prepare materials, links, and resources needed for live sessions.
Manage behind-the-scenes admin during live events.

-- Online Store Support
Assist with product updates, organization, and routine maintenance of the online shopping site.
Upload new products, adjust details, monitor inventory updates as provided by operations.
Support promotions, sales tracking tasks, and related administrative workflows.

-- Communication & Team Operations
Maintain an active presence online during working hours to support real-time needs.
Communicate consistently via Slack with timely updates and responses.
Update ClickUp tasks daily with progress, questions, and completions.
Support email-based communication (internal and client-facing where needed).
Assist with general operational tasks as assigned by the Director of Operations or Dr. Nashat.

-- Research & Documentation
Research aligned fertility experts, partnerships, or online programs as assigned.
Help maintain updated documentation, SOPs, and program-related materials.

Results (Expected Outcomes):
Program delivery runs smoothly, with clear documentation and timely administrative support.
Client files remain organized, accurate, and up to date.
Live events are executed seamlessly with strong behind-the-scenes support.
The online store remains organized, updated, and functioning efficiently.
Communication remains proactive, timely, and consistent across Slack, ClickUp, and email.
The Director of Operations and Dr. Nashat are supported with high-touch accuracy and dependable follow-through.
Projects and tasks are completed on deadline, with clear prioritization and minimal oversight needed.

Requirements (Expected Proficiencies to Excel in This Role):
Native or Fluent English speaker.
Minimum 2 years of experience as a Virtual Assistant supporting a CEO or founder (experience in an online business is a bonus).
Strong written and verbal communication skills.
High attention to detail and accuracy.
Consistent online availability during designated working hours.
Ability to multitask and prioritize in a dynamic environment.
Excellent time management and track record of meeting deadlines.
Experience with ClickUp, Slack, Google Workspace, and Zoom (or ability to learn quickly).
Prior experience supporting online programs or digital businesses is a plus.
Comfortable taking real-time notes on live calls and translating them into clear summaries.

HOW TO APPLY
We’re seeking someone committed, reliable, and aligned with our mission. If you have a proven record of excellence in administrative support, we want to meet you. To apply, complete these steps and send the following to ---------- with the subject line “Virtual Assistant.”

Submit:
1.) A 2–3 minute video introducing yourself and answering:
- What’s the last book you read?
- What skill set have you mastered?
- Why would you be a strong fit for this role?
- Why are you currently exploring new opportunities?
- Why do you want to work with our company?
2.) A Facebook Reel you create after reviewing ---------- , explaining what we do and who we serve.
3.) Three values or principles from the Reimagined Health Culture Code that resonate with you, with brief explanations.
4.) Your Facebook profile.
5.) Your LinkedIn profile.
6.) Your DISC profile.

SKILL REQUIREMENT

Customer Service Organization Tech-Savvy

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Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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