Executive Assistant / Financial Tracker (Part-Time, Remote)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

$8–$10/hour (USD)

: HOURS PER WEEK

20

: DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

Schedule: Must overlap ?3 hrs with U.S. business hours (CST)
Start: ASAP | Long-term
About the Role
We’re a fast-scaling agency seeking a systems-first EA/Financial Tracker to own weekly reconciliations, reporting dashboards, SOP updates, and executive support. You’ll turn daily chaos into clean numbers, clear priorities, and consistent communication.

Key Responsibilities
Finance Ops: Reconcile bank/Stripe, track invoices & subscriptions, keep sheets accurate (?1% errors).
Reporting: Weekly cashflow & KPI snapshot; daily end-of-day report (tasks, blockers, next steps).
Systems: Maintain ClickUp/GHL hygiene, update SOPs, organize Google Drive.
EA Support: Calendar coordination, meeting notes, concise client/internal follow-ups.

Required Skills
Advanced Google Sheets/Airtable (lookups, pivots, dashboards, reconciliation).
Experience with QuickBooks (or equivalent) and basic bookkeeping workflows.
Strong written English; clear, concise summaries.
Tools: Google Workspace, ClickUp, GoHighLevel (GHL), QuickBooks, Loom, ChatGPT.
Nice to have: agency or real-estate background.

KPIs (How We Measure)
Reconciliation accuracy ? 1%.
95% on-time daily/weekly reports.
ClickUp/GHL hygiene ?90%.
3–5 tested SOPs by Day 60.

Work Setup
Reliable internet (min 25 Mbps) + backup, updated laptop/desktop, quiet workspace.
Communicate via Slack/Email; quick Looms when helpful.
Security-first: use our password manager; no credentials in Drive.

Hiring Process
Resume/portfolio screen
30-min interview (English + overlap)
Paid skills test (2–3 hrs)
1-week paid trial (20 hrs)
Offer + 60-day review

Paid Skills Test (Mandatory)
Task A: Reconcile a sample bank statement row into our financial sheet.

Task B: Create a 1-page meeting summary from a short transcript.
(Fail the test ? reject.)

How to Apply

Email or send via OnlineJobs:
Short intro (3–5 sentences) + your timezone & daily overlap
1–2 links or screenshots of a financial tracker/report you built
Optional: 1–2 min Loom introducing yourself

SKILL REQUIREMENT

Quickbooks Clickup GoHighLevel

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0010
Controller Execution Time ( Jobseekers / Job )	0.0279
Total Execution Time	0.0297

GET DATA

No GET data exists

MEMORY USAGE

1,503,864 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-Financial-Tracker-Part-Time-Remote-1515763

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0197 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1515763 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 553602 LIMIT 1
0.0011	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1515763 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-17',ej.date_added) duration_days, DATEDIFF('2026-04-17',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-17',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1515763'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1515763
0.0010	UPDATE employer_jobs SET hit_counts = '*Nov-17-2025=287Nov-18-2025=250Nov-19-2025=130Nov-20-2025=67Nov-21-2025=27Nov-22-2025=23Nov-23-2025=14Nov-24-2025=24Nov-25-2025=24Nov-26-2025=15Nov-27-2025=14Nov-28-2025=15Nov-29-2025=10Nov-30-2025=12Dec-01-2025=20Dec-02-2025=21Dec-03-2025=8Dec-04-2025=16Dec-05-2025=11Dec-06-2025=8Dec-07-2025=4Dec-08-2025=9Dec-09-2025=16Dec-10-2025=12Dec-11-2025=12Dec-12-2025=566Dec-13-2025=83Dec-14-2025=33Dec-15-2025=53Dec-16-2025=22Dec-17-2025=14Dec-18-2025=10Dec-19-2025=12Dec-20-2025=4Dec-21-2025=8Dec-22-2025=1Dec-23-2025=2Dec-26-2025=2Dec-27-2025=2Dec-28-2025=4Dec-29-2025=1Dec-30-2025=78Dec-31-2025=210Jan-01-2026=138Jan-02-2026=70Jan-03-2026=43Jan-04-2026=34Jan-05-2026=30Jan-06-2026=19Jan-07-2026=16Jan-08-2026=13Jan-09-2026=11Jan-10-2026=13Jan-11-2026=6Jan-12-2026=7Jan-13-2026=9Jan-14-2026=3Jan-15-2026=3Jan-16-2026=6Jan-17-2026=4Jan-18-2026=5Jan-19-2026=6Jan-20-2026=2Jan-21-2026=5Jan-22-2026=4Jan-23-2026=1Jan-24-2026=3Jan-25-2026=3Jan-27-2026=5Jan-28-2026=3Jan-29-2026=4Jan-30-2026=3Jan-31-2026=1Feb-01-2026=4Feb-02-2026=9Feb-06-2026=4Feb-08-2026=2Feb-09-2026=6Feb-12-2026=2Feb-14-2026=1Feb-15-2026=4Feb-16-2026=146Feb-17-2026=594Feb-18-2026=70Feb-19-2026=35Feb-20-2026=15Feb-21-2026=8Feb-22-2026=12Feb-23-2026=21Feb-24-2026=20Feb-25-2026=17Feb-26-2026=10Feb-27-2026=6Feb-28-2026=5Mar-01-2026=5Mar-02-2026=2Mar-03-2026=5Mar-04-2026=4Mar-05-2026=3Mar-06-2026=1Mar-07-2026=9Mar-08-2026=4Mar-09-2026=3Mar-10-2026=5Mar-11-2026=4Mar-12-2026=3Mar-13-2026=1Mar-14-2026=9Mar-15-2026=2Mar-17-2026=1Mar-18-2026=1Mar-19-2026=2Mar-20-2026=1Mar-21-2026=1Mar-23-2026=10Mar-24-2026=1Mar-25-2026=4Mar-26-2026=2Mar-27-2026=5Mar-28-2026=2Mar-29-2026=2Mar-30-2026=2Mar-31-2026=1Apr-01-2026=1Apr-02-2026=1Apr-03-2026=1Apr-04-2026=3Apr-05-2026=3Apr-06-2026=1Apr-08-2026=2Apr-09-2026=946Apr-10-2026=302Apr-11-2026=72Apr-14-2026=2**Apr-17-2026=1' WHERE job_id= '1515763'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Nov-2025=912Dec-2025=1242Jan-2026=470Feb-2026=991Mar-2026=95*Apr-2026=1333' WHERE job_id= '1515763'`
0.0009	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1515763' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1515763
0.0132	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '553602' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0005	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776451732
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-Financial-Tracker-Part-Time-Remote-1515763
csrf-token	2ab9507ab1712ad271d20d2919f5b5bf
job_search_keyword

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.214
HTTP_DNT

Executive Assistant / Financial Tracker (Part-Time, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?