Virtual Assistant – Operations & CRM Coordinator (Full-Time)

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: TYPE OF WORK

Full Time

: SALARY

$2/hr, $320/mo

: HOURS PER WEEK

8

: DATE UPDATED

Nov 5, 2025

JOB OVERVIEW

Excellent — here’s the fully refined version written specifically for OnlineJobs.ph, with the CRM responsibility strengthened (without overemphasizing automation ownership), your confidentiality clarification (NBI) kept, and your application question expanded to include background and experience.

About CareFirst Property Solutions

CareFirst Property Solutions is a U.S.-based real estate investment company that helps homeowners find win-win solutions to challenging situations. We buy, sell, and wholesale single-family homes with integrity, compassion, and purpose. Our mission is to create opportunities for people and communities — while building a business that changes lives.

We’re a small but fast-growing team that values accountability, initiative, and innovation. Every tea ---------- mber plays a vital role in keeping our business organized and running efficiently.

Why You’ll Love Working With Us

This isn’t a typical VA role — you’ll be a key player in helping our team stay organized, productive, and focused on results. You’ll coordinate projects, track metrics, manage our CRM, and work directly with leadership to make sure nothing falls through the cracks.

You’ll also be trusted with confidential and privileged business information. We take confidentiality very seriously — you can think of it like the Philippine National Bureau of Investigation (NBI) level of professionalism, loyalty, and trust.

This is an opportunity to be part of something meaningful, contribute ideas, and grow your skills in business operations and real estate systems management.

Your Core Responsibilities
• CRM Coordination: Maintain and organize our CRM (GoHighLevel). Update lead and deal information, ensure data accuracy, and support integrations or automations as needed.
• Operations Management: Keep the company’s daily operations on track by following up on tasks, coordinating with tea ---------- mbers, and ensuring projects move forward.
• KPI Tracking: Update and report company performance metrics, helping the team stay accountable to goals.
• Time Tracking Administration: Oversee our time tracking system (Trackabi) to ensure accurate time reporting and engagement.
• Lead Refund Requests: Submit and follow up on refund requests through vendor portals, ensuring timely processing.
• Executive Support: Assist the CEO with follow-ups, scheduling, and keeping the business organized day-to-day.
• Process Improvement: Proactively identify inefficiencies and suggest improvements — we love people who make things better, not just maintain them.

Who You Are
• Initiative-Driven: You don’t wait for direction — you act. You take pride in making things happen and finding solutions.
• Ownership Mindset: Pay is based on hours worked, not hours scheduled. You’re focused on productivity, accountability, and results.
• Tech-Savvy: You’re confident using CRMs and cloud-based tools. Experience with GoHighLevel, Microsoft Teams, or other project management tools is a strong plus.
• Organized & Reliable: You love creating structure and following through. Details matter to you.
• Excellent Communicator: You have strong English skills — both written and verbal — and can communicate clearly with U.S.-based tea ---------- mbers.
• Trustworthy & Discreet: You understand the importance of confidentiality and treat sensitive business information with the highest level of care.

Compensation & Hours
• Rate: $2 USD per hour
• Schedule: Full-Time (40 hours/week, Monday–Friday, aligned with U.S. Eastern Time)
• Growth Opportunity: As you gain experience with our systems, you’ll have opportunities to take on more responsibilities and leadership within operations.

How to Apply

We’d love to hear from you!

Please send:
1. A short message explaining what interests you most about this position,
2. A summary of your background and experience that will help you succeed in this role, and
3. (Bonus Points!) A short video introduction sharing why you’d be a great addition to our team.

SKILL REQUIREMENT

Organization English Proficiency Tech-Savvy

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Virtual Assistant – Operations & CRM Coordinator (Full-Time)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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