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TYPE OF WORK
Full Time
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SALARY
$1,200
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HOURS PER WEEK
40
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DATE UPDATED
Nov 3, 2025
???? Full-Time Virtual Executive Assistant (Work From Home – Day Shift, Pacific Time)
Salary: $1,200 per month (plus performance bonuses, 6-month merit increase, and annual performance-based raises)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Pacific Standard Time – U.S.)
Location: Remote – Work From Home
Vacation: 5 paid days first year; 10 days after second year
Start Date: Immediate Hiring – Apply Now!
???? About the Role
We are seeking a high-caliber Virtual Executive Assistant to directly support our CEO in managing and coordinating multiple growing companies across diverse industries — including merchant services, cleaning services, handyman services, business consulting, marketing services, and sales operations.
This role also involves personal assistant responsibilities, including calendar management, travel coordination, and family-related tasks. We are looking for someone who thrives in a fast-paced, ever-changing environment and can be trusted to handle both professional and personal matters with the highest level of discretion and accountability.
???? Key Responsibilities
Executive & Administrative Support
Manage CEO’s daily calendar, appointments, and scheduling across multiple business units.
Coordinate meetings, calls, and project briefings with internal teams and external partners.
Prepare reports, presentations, proposals, and correspondence as directed.
Track and manage tasks, deadlines, and deliverables using project management tools (e.g., Asana, Trello, ClickUp).
Maintain and organize digital files, records, and key documents across businesses.
Screen, prioritize, and respond to
Conduct research and information gathering to support decision-making.
Draft, proofread, and edit internal and client-facing communications.
Business Operations Support
Assist in sales coordination, customer service communication, and client follow-ups.
Manage CRM systems and track leads, inquiries, and client activities.
Support marketing and social media coordination, including scheduling posts or gathering content.
Provide administrative support for finance and billing tasks (tracking payments, preparing invoices, reconciling records).
Assist with vendor and contractor coordination for various projects.
Monitor and report on KPIs, metrics, and performance indicators across departments.
Personal Assistant Duties
Manage CEO’s personal calendar and coordinate family events, appointments, and travel.
Arrange travel itineraries, including flights, accommodations, and transportation.
Handle personal errands or online purchases as needed.
Maintain confidentiality and discretion in all personal and professional matters.
Provide proactive support to anticipate needs before they arise.
???? Ideal Candidate Profile
We’re looking for someone who demonstrates:
? High English proficiency (both written and spoken) with clear and professional communication skills.
? Exceptional reliability and consistent availability during U.S. business hours.
? Outstanding organizational and time-management skills with the ability to juggle multiple priorities.
? High emotional intelligence and professionalism in all interactions.
? Strong technical ability — comfortable using CRMs, Google Workspace, project-management apps, and cloud tools.
? Adaptability and initiative in fast-changing situations.
? Resourcefulness and problem-solving ability — doesn’t wait to be told what to do.
? Experience across multiple industries (business operations, marketing, sales, customer service, or admin support).
? Leadership or personnel management experience is a strong plus.
? At least 3–5 years of Executive Assistant or Operations Support experience preferred.
? Reliable high-speed internet connection, reliable computer or laptop, and a noise-cancelling headset are required for smooth communication and performance.
???? Compensation & Growth
Starting salary: $1,200 USD per month
Performance bonuses for exceeding expectations and contributing to business growth
6-month merit review, then annual performance-based increases
5 paid vacation days in your first year, 10 days after the second year
Long-term, stable, full-time role with opportunities to grow alongside our leadership team
? How to Apply
Please include the following in your application:
A brief cover letter explaining why you’re the ideal fit for this role.
Your updated resume/CV.
A short paragraph describing your experience managing executives or supporting multiple businesses.
(Optional) A short video introduction (1–2 minutes) is highly encouraged.
???? We’re Hiring Immediately!
If you are dependable, organized, proactive, and eager to grow in a dynamic international environment — we’d love to meet you.
