Nevada Real Estate Group

Real Estate Transaction Coordinator Lead

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: TYPE OF WORK

Full Time

: SALARY

$1,500 USD

: HOURS PER WEEK

40

: DATE UPDATED

Mar 1, 2026

JOB OVERVIEW

Position Summary

The Real Estate Transaction Coordinator Supervisor oversees the end-to-end transaction management process for a high-volume real estate team or brokerage. This role ensures that all contract-to-close activities are completed with excellence, compliance, and efficiency. The Supervisor trains, leads, and evaluates a team of Transaction Coordinators, implements best practices, maintains compliance standards, and works closely with agents, clients, lenders, title/escrow, and other stakeholders to deliver a world-class closing experience.

Key Responsibilities
Team Leadership & Management

Supervise, coach, and mentor a team of Transaction Coordinators, providing ongoing performance feedback and professional development.

Manage workload distribution and ensure proper staffing to meet volume demands.

Conduct regular tea ---------- etings, training sessions, and 1:1s to review updates, challenges, compliance changes, and KPIs.

Train new hires on systems, checklists, CRM workflows, and brokerage policies.

Transaction Oversight

Monitor all real estate transactions from contract to close to ensure deadlines, contingencies, and compliance requirements are met.

Review purchase agreements, disclosures, amendments, and closing packages for accuracy and completeness.

Serve as the final escalation point for complex or high-risk transactions.

Ensure all parties are informed, supported, and updated throughout the process.

Compliance & Documentation

Maintain full compliance with brokerage, state, and MLS regulations.

Audit files before closing to ensure all documentation is properly stored and signed.

Communicate regularly with legal, broker-of-record, and compliance departments as needed.

Systems, Process & Improvement

Maintain and optimize transaction systems, CRM pipelines, checklists, and digital file infrastructures (Dotloop, Skyslope, Command, Follow Up Boss, etc.).

Implement process improvements to increase efficiency, accuracy, and client satisfaction.

Track and analyze transaction metrics (days to close, fallout rates, TC productivity, etc.) to inform leadership decisions.

Client & Partner Experience

Foster positive relationships with agents, clients, lenders, title/escrow, attorneys, and inspectors.

Resolve escalated client service issues with professionalism and urgency.

Ensure the transaction team provides timely, proactive communication and a consistent, polished experience.

Qualifications

3–5+ years real estate transaction management experience, preferably in a high-volume environment.

Prior leadership or supervisory experience strongly preferred.

Strong knowledge of real estate contracts, MLS rules, timelines, disclosures, and closing procedures.

Exceptional communication, time-management, and problem-solving skills.

Proficiency with real estate software (e.g., Skyslope, Dotloop, DocuSign, Brokermint, Command, Follow Up Boss, KVCore, Salesforce).

Ability to work in a deadline-driven, fast-paced environment with extreme attention to detail.

Key Competencies

Leadership & Team Development

Compliance & Risk Management

Organization & Multitasking

Client-First Mindset

Accountability & Ownership

Process Orientation

Professional Communication

Please let me know all the CRM's you may have worked with, all tech stacks, DOTLOOP, Skyslope, SISU, years of experience, etc....

Please replay with your favorite Animal so I know you read this entire job posting and have good attention to detail.

Thank you!

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Nevada Real Estate Group

Real Estate Transaction Coordinator Lead

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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