-
-
TYPE OF WORK
Full Time
-
-
SALARY
Based on Skill level
-
-
HOURS PER WEEK
40
-
-
DATE UPDATED
Oct 26, 2025
Title: Construction Project Administrator (Back-End Project Support) – Great Team Culture
?
About the Company
LaFrance Masonry LLC is a U.S.-based masonry and construction company.
We are growing and currently work with a team of 5 Filipino VAs who support us in estimating, design, administration, and coordination.
We are a small but strong and supportive team.
We value clear communication, humility, reliability, and a good attitude.
The owner will personally interview final candidates, and we want you to feel welcomed and valued.
?
About the Role
We are hiring a Construction Project Administrator to support the paperwork and tracking side of construction projects.
You will not estimate or manage crews.
Your role is to organize project information and keep documentation accurate throughout the project life cycle.
This allows our field lead to focus on production, quality, and client relationships.
?
Main Responsibilities
• Organize project folders in Google Drive
• Update project task trackers in Google Sheets
• Review Jibble time entries to ensure field crews are clocking into the correct project
• Collect and upload receipts and expenses by project
• Assist with change order forms and job cost updates in Excel
• Track subcontractor invoices, agreements, COIs, and lien waivers
• Support billing by preparing documents for QuickBooks Online
• Join brief team check-in calls when needed (every other day)
?
Software Used
(Training available if needed.)
• Google Drive
• Google Sheets / Excel
• Jibble (time tracking)
• QuickBooks Online
• Google Workspace (Gmail, Chat, Meet)
?
Work Schedule
• Onboarding: 6:30 AM – 2:30 PM Central Time (to learn workflow and sync with field teams)
• After onboarding: 8:00 AM – 4:00 PM Central Time
• Meetings are short (around 15 minutes) and only every other day.
?
Ideal Candidate Traits
• Organized and detail oriented
• Communicates clearly
• Understands the flow of a construction project (job start ? materials ? crew ? billing ? close-out)
• Responsible and proactive — follows up without being reminded
• Positive and easy to work with — culture fit matters
?
Compensation
Please include your desired hourly rate in your application.
We base compensation on experience, skill, and communication ability.
A paid trial period will be used to ensure mutual fit.
(No unpaid work — we respect your time and skills.)
?
How to Apply
Send the following:
1. PDF Resume
2. A short 1–2 minute voice recording introducing yourself and describing your construction admin/coordination experience
3. Your available schedule (PH Time)
4. Your desired hourly rate
5. Begin your message with the phrase:
PROJECT ADMIN – STRONG TEAM CULTURE
?
Message From the Owner
We are excited to welcome the right person.
If you want to join a team that communicates well, works hard, and genuinely supports one another — you will fit here.
