Direct Mail Systems Architect (Automation + Fulfillment Strategy)

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: TYPE OF WORK

Any

: SALARY

To be determined

: HOURS PER WEEK

20

: DATE UPDATED

Oct 23, 2025

JOB OVERVIEW

ABOUT THE ROLE:

We’re looking for a Direct Mail Systems Architect to design a scalable, cost-effective, in-house direct mail system for the US market. You’ll map, automate, and optimize every step of the direct mail fulfillment process, from data ingestion to delivery, eliminating dependence on expensive third-party vendors. This role is for someone who has built or managed high-volume direct mail operations and can create a fully automated, measurable, and profitable system.

KEY RESPONSIBILITIES:

- Architect and implement an end-to-end direct mail system that replaces external providers.
- Automate workflows using n8n, Make (Integromat), Zapier, or webhooks from CRM data to fulfillment.
- Integrate CRM platforms (HubSpot, GoHighLevel, etc.), data prep pipelines, and print/mail vendors.
- Identify, vet, and onboard US-based print and postage partners for scalable execution.
- Optimize for cost, speed, and reliability across printing, postage, and delivery.
- Develop SOPs and documentation for consistent, repeatable output.
- Collaborate with leadership to forecast volume, cost, and margin across client campaigns.
- Implement tracking and attribution models (QRs, pURLs, unique IDs) for performance visibility.
- Ensure USPS compliance and expertise in automation-friendly mailing formats (EDDM, presort, first-class, bulk).

REQUIREMENTS:

- Proven experience building or managing US-based direct mail fulfillment systems.
- Strong knowledge of print, postage, and logistics workflows from data to delivery.
- Familiarity with USPS APIs, cost optimization, and compliance processes.
- Skilled in CRM-to-print automation, PDF generation, and variable data merging.
- Ability to analyze and optimize per-unit cost breakdowns (printing, postage, labor).
- Experience with address validation APIs, batch processing, and postage tracking tools.
- Bonus: Experience replacing or integrating with Lob, Click2Mail, PostGrid, or Postalytics.

IDEAL CANDIDATE:

- Thinks like an engineer and operator, viewing every workflow as a system to refine.
- Experienced with direct mail campaigns at scale (10k–500k+ pieces).
- Comfortable managing vendors, APIs, and automation tools simultaneously.
- Focused on cost reduction, efficiency, and measurable reliability.
- Motivated to own and build a long-term direct mail infrastructure used across clients.

WHY JOIN US:

- Build automation that replaces legacy vendors and scales nationally.
- Collaborate directly with founders and creative teams on high-impact projects.
- Fully remote with flexible hours; results matter more than presence.
- Competitive compensation and growth potential into operations or automation leadership.

TO APPLY:

Send:
- A short summary of a direct mail system you’ve built or managed (tools, volume, ROI).
- A Loom or document showing your automation setup (e.g., n8n, Zapier, webhook workflows).
- Your location, time zone, and preferred working hours.

SKILL REQUIREMENT

Marketing Automation API Development Direct Mail Marketing

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Direct Mail Systems Architect (Automation + Fulfillment Strategy)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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