Digital Marketing Account Coordinator / Executive Assistant

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: TYPE OF WORK

Any

: SALARY

$800-$1500

: HOURS PER WEEK

40

: DATE UPDATED

Oct 9, 2025

JOB OVERVIEW

About Us

We’re a fast-growing digital marketing team helping car dealerships and automotive businesses win in today’s evolving search landscape. We specialize in Google Ads, Meta Ads, and SEO. As we scale, we’re hiring a detail-oriented Account Coordinator / Executive Assistant to be our operational backbone—keeping inboxes organized, meetings on track, and client communications crisp.

The Role

You’ll support our leadership and account managers by owning day-to-day coordination, email responses, scheduling, and documentation. This role is client-facing at times and highly operational—perfect for someone who loves organizing chaos into clean, actionable next steps.

You’ll Be Working On:
- Inbox & Calendar Management – Triage and draft replies, route messages to the right owner, schedule meetings across time zones, and protect focus time.
- Client Communications – Send follow-ups, coordinate meeting agendas, share recaps/action items, and ensure a friendly, professional tone.
- Meeting Support – Prepare agendas, take clear notes, log decisions, and assign tasks with deadlines; circulate summaries after calls.
- Project Coordination – Track deliverables, update task boards (e.g., Notion), follow up on blockers, and make sure nothing slips.
- Documentation & SOPs – Maintain folders, naming conventions, SOPs, and checklists so the team can move fast and stay aligned.
- Administrative Tasks – File management, form submissions, vendor coordination, light research, CRM/contact updates, and invoice support.

What We’re Looking For
- Clear, confident communicator (written and verbal); comfortable drafting emails and occasionally joining client calls.
- Proactive organizer who anticipates needs, follows through, and closes loops without hand-holding.
- Experience in coordination/admin or client services (agency or startup experience is a plus).
- Strong command of Google Workspace (Gmail, Docs, Sheets, Slides), Zoom/Google Meet, and Slack.
- High attention to detail—you proofread your own work and spot gaps before others do.

Nice to Have:
- Background in automotive or e-commerce marketing.
- Familiarity with Google Ads and SEO
- Light slide design skills for client updates (Slides/PowerPoint/Canva).

Compensation & Work Setup:

- Competitive salary based on experience.
- Remote-friendly role.
- Direct exposure to clients and leadership with clear paths for growth

How to Apply (Please Follow Exactly)
Short Video (2–3 minutes): Introduce yourself and briefly explain:
- How you would manage a busy executive inbox and calendar.
- How you prioritize urgent vs. important items.

Be yourself, no need for heavy editing; we want to see your communication style.

Email Your Application to ---------- and cc ---------- and ---------- line: “DDM Account Coordinator Application”

Include your resume, video link (or attach the file), and a 3–5 sentence cover note in the body of the email.

Important Note: We’re looking for detail-oriented individuals! Applicants who don’t follow these instructions won’t be considered.

SKILL REQUIREMENT

Administrative Management Project Management Communication

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Digital Marketing Account Coordinator / Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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