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TYPE OF WORK
Full Time
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SALARY
$1,000
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HOURS PER WEEK
40
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DATE UPDATED
Oct 2, 2025
This project provides executive-level virtual assistance. The assistant will oversee scheduling and calendar optimization, ensure smooth communication across platforms, and support internal and external coordination. Additionally, the role involves managing the social media presence by scheduling posts, engaging with the audience, and aligning content with the brand's goals. Light project management support will also be required, including tracking progress, coordinating deadlines, and following up on tasks to ensure timely completion. This role is integral to maintaining operational flow, digital visibility, and team accountability.
1. Calendar & Communication Management
Maintain and organize executive calendars with full visibility on appointments, deadlines, and time blocks.
Schedule, reschedule, and confir
Monitor and manage inboxes (e.g., Gmail, Outlook); prioritize urgent messages, draft replies, and archive completed threads.
Prepare briefing notes or summaries before meetings when needed.
Maintain updated contact lists and directory of stakeholders.
2. Social Media & Marketing Support
Draft, edit, and schedule social media posts across platforms (Instagram, LinkedIn,
Track post performance and provide weekly or monthly engagement reports.
Respond to DMs and comments professionally and in the brand’s tone.
Help coordinate content from external creators or designers.
Maintain a content calendar aligned with RUBL’s campaigns and key dates.
3. Project & Task Management
Create and manage project boards (e.g., ClickUp, Asana, Trello).
Assign tasks, set deadlines, and monitor project progress.
Track deliverables from multiple stakeholders and send reminders for due items.
Prepare weekly project status updates or dashboards.
Conduct light research or compile reference materials to support ongoing projects.
4. Administrative & Operations Support
Organize digital files and folders in Google Drive or Dropbox according to naming conventions.
Prepare basic spreadsheets, forms, or templates (e.g., Google Sheets, Airtable).
Handle basic data entry, tracking, and cleanup tasks.
Assist with online purchases, subscriptions, or vendor coordination.
Create or update SOPs (Standard Operating Procedures) as tasks become repeatable.
5. Meeting Support & Documentation
Send calendar invites and meeting agendas in advance.
Attend virtual meetings when requested, take notes, and generate action items.
Distribute meeting summaries or minutes post-call.
Follow up on assigned tasks and provide status updates.
6. Client & Partner Coordination
Support client onboarding or outreach processes (e.g., sending welcome
Maintain CRM or contact databases.
Draft and send proposals, follow-ups, or introductory
Schedule check-in calls and track key touchpoints with clients or partners.
