Remote Administrative & Operations Assistant

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: TYPE OF WORK

Full Time

: SALARY

600

: HOURS PER WEEK

40

: DATE UPDATED

Sep 9, 2025

JOB OVERVIEW

Schedule: Full Time Role

About Us:
We operate multiple growing companies in the multiple industries. As we continue to expand, we are seeking a highly organized, tech-savvy assistant who can work remotely to help us streamline operations, manage day to day administrative tasks, and support long term growth.

Key Responsibilities:

• Handle phone calls for Two of the businesses in a professional and friendly manner.
• Assist with financial management: upload receipts into QuickBooks, support payroll prep, billing, invoicing, collections, and eventually help with P&L reports and inventory tracking.
• Build and maintain driver schedules to optimize service routes.
• Track which units are on which job sites and schedule servicing.
• Update drivers daily with assignments and directions.
• Use scheduling software or CRM tools to avoid overlaps or missed cleanings.
• Support marketing tasks: create simple flyers/brochures, post updates on social media, email clients for reviews.
• Track equipment: monitor units in the yard, out on jobs, or in need of repair.
• Generate utilization and profitability reports by job site.
• Research upcoming events/construction projects for potential business opportunities.
• Assist with preparing bids for contracts.
• Respond to inquiries from potential clients (email, phone, web forms).
• Maintain strong relationships with existing clients by sending thank you, reminders, and updates.

Preferred Skills & Qualities:

• Strong organizational skills and attention to detail.
• Proficiency with QuickBooks, Microsoft Office/Google Suite, and CRM or scheduling software.
• Strong communication skills (phone, email, social media).
• Ability to manage multiple tasks and deadlines.
• Self-motivated and resourceful, able to work independently with minimal supervision.
• Comfortable learning new systems and adapting as businesses grow.

What We Offer:

• Full time work
• Remote, flexible work environment.
• Opportunity to grow with multiple expanding companies and take on more responsibility over time.
• Competitive pay based on experience.

SKILL REQUIREMENT

Quickbooks Data Entry Outbound Calls

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Remote Administrative & Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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