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TYPE OF WORK
Full Time
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SALARY
7
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HOURS PER WEEK
40
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DATE UPDATED
Sep 3, 2025
Company context
Pak Homes Builders Inc. is a 100?nadian-owned custom home builder based in Brampton, Ontario, registered as a full?service builder and vendor with the Home Construction Regulatory Authority (HCRA). The company emphasizes quality, professionalism, and client-first service, with plans to scale annual builds over the next five years, supported by a team with strong technical and construction management experience. Roles below are designed to support residential projects and client communications consistent with this mandate.
Buildertrend requirement
Both roles are required to use Buildertrend as the primary system of record for communication, scheduling, documentation, change orders, and progress reporting, and to attend all integration and training sessions to ensure consistent adoption and best?practice workflows. Buildertrend’s toolset covers client communications, scheduling, budgeting, and daily logs, which supports an office-to-site single source of truth and reduces miscommunication across teams.
Administrative Manager
This role oversees daily administrative operations for a residential builder and orchestrates communication, scheduling, records, and follow?ups using Buildertrend and standard office tools. The focus is on coordinating information flow among clients, trades, suppliers, and internal staff to keep tasks on time and documented.
Responsibilities
Manage company inboxes, phone queues, calendars, and meeting coordination; triage and route inquiries, and maintain timely follow?ups to support a fast?paced environment.
Maintain digital records, contracts, permits, and client documentation in Buildertrend; ensure version control and organized project files.
Log client updates, internal notes, and task assignments in Buildertrend; track due dates, reminders, and completion status.
Prepare administrative reports, meeting briefs, and minutes; summarize action items and circulate via Buildertrend or approved channels.
Coordinate onboarding/offboarding, contractor paperwork, insurance/WSIB documentation, and compliance checklists with standardized templates.
Support procurement administration: request quotes, issue POs per direction, follow up on deliveries, and reconcile packing slips/invoices to jobs.
Organize Buildertrend adoption activities: schedule training sessions, track attendance, note process gaps, and escalate needs for additional coaching.
Monitor office health and safety documentation and policy updates; liaise with maintenance/service providers as needed.
Serve as communication liaison between office and site teams to ensure prompt information flow and reduce delays.
Qualifications
2–3+ years in administrative management or office coordination; construction or real estate experience is a strong asset in a builder context.
Proficiency with Buildertrend for communications, scheduling, and documentation, or equivalent construction management platforms with willingness to cross?train.
Strong written and verbal communication, task prioritization, conflict resolution, and problem?solving skills.
Proficiency with office software (e.g.,
Diploma/degree in business administration, office management, or related field preferred.
Nice-to-have
Familiarity with Canadian residential building processes and vendor responsibilities (HCRA registration context).
Experience coordinating multi?site or multi?project communications in a fast?growing builder.
