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TYPE OF WORK
Full Time
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SALARY
3-4
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HOURS PER WEEK
40
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DATE UPDATED
Nov 12, 2025
Who We Are
For almost 20 years, Advanced Commercial has served the Atlanta Metro and the Southeast USA as a trusted Commercial Refrigeration, HVAC, Electrical, and Appliances Contractor. Our customers are the premier brands in the food, beverage, and biomedical industries, and they count on us as their one-call solution for keeping their facilities, plants, and equipment up-and-running 24/7. Repairs, remodeling, or new construction: we do it all. See more here.
What We Need
We’re looking for an experienced Accountant or Bookkeeper VA with a strong background in the service industry. (Construction/RHVAC) Your primary role will be to create quotes, proposals, and support Accounts Receivable billing as needed (preferred AR experience but not required).
Accuracy, speed, and attention to detail are essential. You must be highly organized and able to hit the ground running with minimal training, so you must come in ready to contribute immediately.
What You’ll Be Doing
Principal Duties: Quotes/Proposals
Create and manage project quotes, proposals.
Work with Project Managers and Estimators to ensure accurate pricing and contract alignment
Maintain and organize records of all bids, quotes, and submitted proposals
Assist with job costing, budget tracking, and change order reconciliation
Ensure adherence to internal pricing and contract compliance standards
Provide regular financial reporting and updates to management
Handle other ad hoc finance and administrative tasks as needed
Prepare, review, and manage project quotes, proposals, and NTE documentation
Maintain detailed logs of all proposals and submitted bids
Secondary Duties: Accounts Receivable/Billing (as needed, preferred but not required)
Support AR billing, job cost coding, and invoicing during peak periods
Create accurate and timely customer invoices based on job progress and contract terms
Post, verify, allocate, and reconcile daily financial transactions
Support month-end and year-end close processes
Assist with job costing, budget tracking, and change order reconciliation
Help with AP and Payroll tasks if needed
Prepare and deliver internal financial reports and dashboards
Handle ad hoc special projects from the Managers
What We’re Looking For
Time commitment
40+ hours per week
Work hours
USA Office schedule is: Monday - Friday from 9:00AM-6:00PM Eastern Time USA
100% focused on our business – no side jobs
Experience
Minimum of 2 years of experience working remotely for a company in the USA on USA time schedule
Minimum of 2 years working as a Bookkeeper, Accounts Receivable Clerk
Skills and Technical Knowledge
Knowledge of accrual and cash basis accounting
Intermediate proficiency in Google Sheets – ability to create and manipulate PivotTables; utilize formulas like VLOOKUP and INDEX MATCH to analyze data; and use Solver functions
Ability to produce error-free accounting reports
Ability to quickly learn new software programs
Ability to communicate effectively in English, both verbally and in writing
Personality & Approach to Work
Incredibly organized and detailed
Ability to meet deadlines
Problem solver
Laser-focused attention to detail and accuracy
Ability to prioritize and deliver under tight deadlines
High level of personal integrity and professionalism
Self-motivation and no-excuses mindset
Organized and proactive – someone who doesn’t need constant supervision
Thrives in fast-changing environments where processes may evolve rapidly
What You’ll Get From Us
- Opportunity to work for a recognized leader in our industry
- Job stability and positive work environment
- Access to the latest technology
- Pay
-Negotiable based on experience
-Payment via PayPal
-Paid twice monthly
- 10 days paid time-off per year after 90-day probationary period
- Performance bonuses available
- Paid Holidays
- Job performance & salary review to be conducted at 90-days and then once per year after that.
- We are willing to invest in your professional development with training to help strengthen your skills.
If you fit the role above, please complete this Application form to start your Application process.
NOTE: Only applicants who completed the application form will be processed and screened. Once the screening is done, qualified applicants will receive a Calendar Invite for an interview.
Thank you.
