Work Smart Renovations- Project Management, Admin, Sales, & Marketing Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

700

: HOURS PER WEEK

25

: DATE UPDATED

Jul 23, 2025

JOB OVERVIEW

We're Hiring: Interior Design Virtual Assistant
Company: Work Smart Renovations
Location: Remote (Must be available during EST business hours)
Type: Part-Time (25 hrs/week to start) with potential to grow into Full-Time

About Work Smart Renovations
Work Smart Renovations is a design-forward renovation company on a mission to elevate spaces with style and intention. We partner with homeowners and business owners to transform interiors into beautifully functional spaces — from modern kitchens and full home remodels to boutique offices and commercial storefronts. With a focus on design, craftsmanship, and clear communication, we’re growing fast and looking for someone who shares our passion for delivering a seamless renovation experience.

The Role
This is more than a standard admin job. We’re looking for a highly organized, design-savvy Virtual Assistant who understands the flow of renovation and interior design projects. You’ll be the behind-the-scenes force helping us stay on track with project timelines, client communications, and marketing efforts — all while supporting the CEO in daily operations.

If you're someone who thrives in creative environments, knows how to juggle many moving parts, and enjoys being part of a small but mighty team — this role is for you.

What You’ll Be Doing
-Project & Client Coordination
-Track renovation timelines, budgets, and key deliverables
-Coordinate with subcontractors, vendors, and design collaborators
-Schedule virtual walkthroughs, client calls, and site visits
-Keep clients informed and organized from concept to completion
-Respond to client phone calls and emails with professionalism and empathy
-Support the CEO with task tracking, decision prep, and follow-ups

Admin & Operations
-Manage inbox and calendar scheduling
-Prepare onboarding documents, proposals, and change orders
-Maintain digital organization across Google Drive, CRM, and project folders
-Document and optimize internal workflows and SOPs
-Support with data entry, light reporting, and general back-office support

Sales & Estimates
-Respond to incoming leads and schedule consultations
-Conduct virtual walkthroughs with prospective clients
-Provide rough design or renovation estimates based on client needs
-Track and nurture leads in the sales pipeline
-Research local partnerships and sourcing opportunities
-Follow up with proposals and new client inquiries

Marketing & Social Media
-Plan and schedule content across Instagram, Facebook, and Pinterest
-Write captions, repurpose past projects, and monitor engagement
-Create newsletters, simple graphics (Canva), or help with blog posts
-Track performance and offer content strategy suggestions

Financial & Revenue Support
-Record client payments and monitor project expenses
-Assist with budgeting and light forecasting
-Help improve systems for tracking profitability and efficiency

You’re a Great Fit If You...
-Have 5+ years of experience in an interior design, renovation, or creative project coordination role
-Are highly organized, detail-driven, and solution-oriented
-Communicate clearly and comfortably over email, phone, and video
-Are tech-savvy and confident with tools like Google Workspace, Canva, CRMs (Hubspot), Jotform, Asana/Trello
-Are comfortable managing priorities independently and keeping projects moving forward
-Enjoy working in a small, growing business where your input makes a difference

Work Schedule & Compensation:
This is a part-time role requiring 15 hours to start, and turn into full-time role based on experience and alignment
Pay range of $5-$9CAD per hour, commensurate with experience

What We Offer
- Flexible remote hours
- Collaborative, growth-minded company culture
- The chance to make a big impact in a small, growing business
- Long-term potential with opportunities to evolve into a larger role

How to Apply:
Before applying, please visit our platforms to get an idea of what we do:
Website: ----------
Instagram: ----------

Facebook: ----------
LinkedIn: ----------

Interested candidates are invited to fill out our pre-questionaire and submit their resume:
----------

SKILL REQUIREMENT

Social Media Content Creation Project Management Lead Generation

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Work Smart Renovations- Project Management, Admin, Sales, & Marketing Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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