Email Marketing Assistant

Email Marketing Assistant

Date With the Muse

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If you can commit to and live with the following principles, then you are the type of person who will be successful and help our company thrive. If you feel this level of engagement is not right for you or that you’re not willing or able to participate with us at this level, we are not a good fit for you.

Our expectation is that you will take the steps necessary to do what you say you are going to do and be accountable for your actions. You are committed to excellence and take pride in a job well done.

We understand that not every person is ready for this level of performance and we appreciate the honesty of those who d ---------- this is not the right place for them. On the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following principles:

- Accountability: see it, own it, solve it, do it
- Become part of the solution
- Respect for others and their feelings
- Act now.
- Ask the question: “What else can I do?”
- Ask the questions: “What coaching do you have for me?” and “What can I do better?”
- Personal ownership and pride
- Reject average
- Show others that you care

Part-Time | Remote
We are seeking a highly detail-oriented, systems-driven Email Marketing Specialist who is deeply experienced in Mailchimp and can own the execution, tracking, and optimization of our email campaigns from start to finish.
This is not a beginner role. You must already know how to use Mailchimp at an advanced level and be able to execute without hand-holding.

Role Overview
You will be responsible for building, scheduling, tagging, automating, and tracking email campaigns inside Mailchimp to support launches, lead nurturing, and ongoing marketing initiatives.
Success in this role means:
Campaigns go out accurately and on time
Audience segmentation is intentional and strategic
Automations run cleanly and reliably
Data is tracked and reported in a way that informs decisions

Core Responsibilities
Campaign Execution
Build and schedule email campaigns in Mailchimp
Format emails for clarity, readability, and brand consistency
Ensure all links, tags, and tracking are correctly implemented
Conduct final QA before sending (no broken links, formatting errors, or tag issues)
Audience Segmentation & Tagging
Apply and manage tags based on lead source, behavior, and engagement
Maintain clean audience organization (no duplication, no tag chaos)
Segment lists for targeted campaigns (launches, webinars, nurture sequences)
Automations
Build and maintain automated email sequences (welcome flows, nurture sequences, event follow-ups)
Ensure automations trigger correctly based on tags and user behavior
Troubleshoot and fix any automation issues proactively
Data Tracking & Reporting
Track key metrics: open rates, click-through rates, conversions, unsubscribe rates
Provide clear weekly reports with insights (not just numbers)
Identify what’s working, what’s not, and where to optimize
Systems & Maintenance
Maintain a clean, organized Mailchimp backend
Document processes and ensure repeatable workflows
Flag issues before they become problems

Required Experience
Advanced, hands-on experience with Mailchimp (non-negotiable)
Proven ability to:
Build campaigns from scratch
Set up and manage automations
Use tags and segmentation strategically
Track and interpret campaign performance data
Strong attention to detail (you catch what others miss)
Ability to follow SOPs while also thinking critically when something doesn’t make sense

Ideal Candidate
Systems thinker (you see how all the pieces connect)
Proactive (you don’t wait to be told something is broken)
Organized and methodical
Comfortable working independently and owning outcomes
Able to execute quickly without sacrificing precision

Definition of Done
A task is complete when:
The campaign is sent or automation is live
All tags and segmentation are correctly applied
All links and tracking are verified
Performance is tracked and reported

Commitment & Reliability (Non-Negotiable)
This role requires absolute reliability and follow-through.
Campaigns will often be scheduled days or weeks in advance
You are expected to complete work ahead of deadlines—not at the last minute
You must ensure you have working access to Mailchimp at all times (login issues are not an acceptable blocker)
If something is not scheduled when it should be, that is a failure of the role
If an issue arises, you are expected to flag it early—not when a campaign is about to go out
This is not a “log in when you feel like it” position.
This is a time-sensitive execution role tied directly to revenue.
## To Apply

Qualified applicants are encouraged to apply as soon as possible. To express interest please submit

a cover letter addressed to the CEO detailing why you are uniquely qualified for this role,

a resume,

and a DISC profile


Email materials to ---------- with the headline EMAIL

Interviews will be conducted on a rolling basis. This position begins ASAP for the right candidate.

Applications received through this platform/website will not move forward.