Operations Admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

$3.50/hr

HOURS PER WEEK

40

DATE UPDATED

Jan 15, 2026

JOB OVERVIEW

We're Vacation Alchemy a short-term rental company managing high-performing homes in Florida. Our guests expect 5-star stays. Our owners expect tight operations, fast responses, and no loose ends.

That’s where you come in.

We’re hiring an Operations Admin VA to help us behind the scenes. Damage claims, cleaner invoices, refund tracking, guest chargebacks — all the little fires that pop up after checkout. We need someone who can stay organized, follow through, and keep things moving even when the rest of the team is offline.

What You’ll Be Doing:

• Send a short daily update in Slack (what you finished, what’s pending)
• File insurance damage claims with proper documentation
• Fill in light guest or messaging support as needed messages via HostBuddy, Airbnb, VRBO, and Slack threads
• Escalate maintenance or access issues using internal SOPs
• Track vendor invoices and flag missing ones
• Help log maintenance receipts and guest refunds
• Flag urgent or unusual cases for internal review and documentation
• Coordinate refunds, chargebacks, and expense tracking with our bookkeeper
• Follow up with cleaners, vendors, and field staff to confirm resolution and updates

This is a detail-heavy role. If you like checklists, folders, and clear finish lines, you’ll do great here.

A Bit About You:

• You’re organized, dependable, and don’t need to be micromanaged
• You write clearly and double-check your work
• You’ve done some kind of STR, admin, or bookkeeping support before
• You’re comfortable using Spreadsheets, Slack, and maybe a PMS like OwnerRez

The Job:

• Full-time, 8 hours per day, 5 days per week
• Shift: Thursday through Monday, 2 PM to 10 PM Eastern Time
• Starting pay is $3.50 USD/hour
• 13th month pay is included
• First raise after 6 months, second after 12 months based on performance
• One full week of training (Monday through Friday) before you begin your regular shift
• After training, your shift will rotate every 90 days to support team needs

How to Apply:


Email
us at ---------- with the subject line “I want to be an ops assistant” Include a link to your OnlineJobs.ph profile in the email. We’ll reply with a Google Form. Fill it out completely. One of the questions will ask your age — to show you're paying attention, answer "40". Only complete applications will be reviewed.

We’re excited to find someone who wants to grow with us and help keep the backend of this business running smooth.

VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0157
Total Execution Time  0.0170
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,508,992 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Operations-Admin-1399675
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0103 seconds)  (Hide)
0.0003   SELECT *
                                
FROM exrates
                                WHERE rate_name 
'USD-PHP' 
0.0004   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1399675
 LIMIT 1 
0.0015   SELECT *
FROM `employers`
WHERE `employer_id` = 718120
 LIMIT 1 
0.0011   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `miscON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1399675
AND `misc`.`idIS NULL 
0.0005   SELECT e.business_namee.logoe.websitee.rebill_datee.date_added member_datehitsDATEDIFF('2026-04-15',ej.date_added) duration_daysDATEDIFF('2026-04-15',e.rebill_date) duration_rebillej.*, e.deactivate FROM employers eemployer_jobs ej WHERE e.employer_id ej.employer_id AND
                                   ((
e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR 
e.employer_id '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-15',ej.date_added) <= 14 ))
                                   AND 
e.deactivate != AND ej.deleted AND job_id '1399675' 
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `scON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1399675 
0.0009   UPDATE employer_jobs SET hit_counts '***Jun-14-2025=510***Jun-15-2025=169***Jun-16-2025=123***Jun-17-2025=51***Jun-18-2025=33***Jun-19-2025=24***Jun-20-2025=26***Jun-21-2025=17***Jun-22-2025=9***Jun-23-2025=10***Jun-24-2025=14***Jun-25-2025=4***Jun-26-2025=6***Jun-27-2025=2***Jun-28-2025=1***Jun-30-2025=3***Jul-01-2025=1***Jul-02-2025=3***Jul-03-2025=2***Jul-04-2025=1***Jul-05-2025=1***Jul-07-2025=2***Jul-09-2025=3***Jul-10-2025=2***Jul-11-2025=1***Jul-14-2025=1***Jul-15-2025=23***Jul-16-2025=666***Jul-17-2025=98***Jul-18-2025=40***Jul-19-2025=28***Jul-20-2025=26***Jul-21-2025=35***Jul-22-2025=22***Jul-23-2025=12***Jul-24-2025=4***Jul-25-2025=2***Jul-26-2025=3***Jul-28-2025=2***Jul-29-2025=2***Jul-30-2025=3***Aug-01-2025=2***Aug-03-2025=3***Aug-04-2025=2***Aug-07-2025=1***Aug-08-2025=1***Aug-09-2025=1***Aug-11-2025=1***Aug-16-2025=1***Aug-19-2025=1***Aug-20-2025=4***Aug-22-2025=1***Aug-25-2025=1***Aug-26-2025=1***Aug-28-2025=3***Aug-30-2025=2***Sep-01-2025=3***Sep-02-2025=11***Sep-03-2025=9***Sep-07-2025=1***Sep-09-2025=1***Sep-10-2025=1***Sep-11-2025=1***Sep-12-2025=1***Sep-15-2025=1***Sep-16-2025=5***Sep-17-2025=2***Sep-20-2025=1***Sep-23-2025=1***Sep-24-2025=2***Sep-25-2025=1***Sep-27-2025=1***Sep-29-2025=2***Sep-30-2025=2***Oct-02-2025=1***Oct-05-2025=1***Oct-06-2025=1***Oct-11-2025=1***Oct-15-2025=2***Oct-24-2025=1***Oct-26-2025=2***Oct-27-2025=2***Nov-04-2025=1***Nov-07-2025=1***Nov-11-2025=1***Nov-12-2025=1***Nov-18-2025=1***Nov-21-2025=1***Nov-25-2025=2***Dec-03-2025=1***Dec-07-2025=1***Dec-08-2025=1***Dec-17-2025=1***Dec-20-2025=1***Dec-23-2025=1***Dec-30-2025=2***Jan-07-2026=1***Jan-11-2026=2***Jan-14-2026=1***Jan-15-2026=277***Jan-16-2026=241***Jan-17-2026=70***Jan-18-2026=59***Jan-19-2026=96***Jan-20-2026=100***Jan-21-2026=68***Jan-22-2026=69***Jan-23-2026=63***Jan-24-2026=36***Jan-25-2026=34***Jan-26-2026=57***Jan-27-2026=60***Jan-28-2026=34***Jan-29-2026=30***Jan-30-2026=16***Jan-31-2026=11***Feb-01-2026=16***Feb-02-2026=17***Feb-03-2026=30***Feb-04-2026=10***Feb-05-2026=5***Feb-06-2026=8***Feb-07-2026=3***Feb-08-2026=1***Feb-09-2026=3***Feb-10-2026=2***Feb-11-2026=4***Feb-12-2026=4***Feb-13-2026=7***Feb-14-2026=2***Feb-15-2026=9***Feb-16-2026=2***Feb-18-2026=7***Feb-19-2026=10***Feb-20-2026=7***Feb-21-2026=3***Feb-22-2026=7***Feb-23-2026=2***Feb-24-2026=6***Feb-25-2026=6***Feb-28-2026=1***Mar-01-2026=2***Mar-02-2026=2***Mar-03-2026=1***Mar-04-2026=2***Mar-05-2026=3***Mar-07-2026=2***Mar-08-2026=2***Mar-09-2026=1***Mar-10-2026=4***Mar-11-2026=12***Mar-12-2026=2***Mar-13-2026=2***Mar-14-2026=2***Mar-15-2026=5***Mar-17-2026=3***Mar-19-2026=1***Mar-20-2026=1***Mar-22-2026=3***Mar-23-2026=3***Mar-24-2026=4***Mar-26-2026=5***Mar-27-2026=5***Mar-28-2026=4***Mar-31-2026=1***Apr-01-2026=2***Apr-02-2026=6***Apr-03-2026=4***Apr-04-2026=3***Apr-05-2026=2***Apr-06-2026=2***Apr-08-2026=3***Apr-09-2026=4***Apr-10-2026=2***Apr-15-2026=2' WHERE job_id'1399675'  
0.0006   UPDATE employer_jobs SET monthly_hits '***Jun-2025=1002***Jul-2025=983***Aug-2025=25***Sep-2025=46***Oct-2025=11***Nov-2025=8***Dec-2025=8***Jan-2026=1325***Feb-2026=172***Mar-2026=72***Apr-2026=30' WHERE job_id'1399675'  
0.0009   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id '' AND job_id '1399675' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `scON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1399675 
0.0024   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '718120'
AND `date_added` >= '2022-06-08' 
0.0003   select from teasers 
0.0002   SELECT FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)