Notion & Workflow Architect

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: TYPE OF WORK

Full Time

: SALARY

$1,000 – $1,600/month

: HOURS PER WEEK

40

: DATE UPDATED

Apr 25, 2025

JOB OVERVIEW

Help us build smart, scalable systems to power a growing multi-brand business.
________________________________________

About Us
We are a founder-led portfolio of businesses including retail, real estate holdings, investments, and future franchise ventures. As we expand, our internal systems must evolve to stay ahead. We’re building a lean, high-performance team and need a Notion or database expert to help turn our scattered data into powerful, actionable systems.
This role is ideal for someone who loves clean structure, powerful automation, and helping businesses scale through better tools.
________________________________________

Role Summary
You will serve as our in-house Notion architect — owning the design, structure, and functionality of our entire Notion ecosystem. From dashboards to databases, SOP libraries to project trackers, you’ll turn messy or manual processes into elegant, efficient systems.
You’ll work directly with the founder and operations team to ensure our workflows are organized, automated, and easy to use — enabling the business to run smoother at every level.
________________________________________

Key Responsibilities
• Build, organize, and maintain internal dashboards, CRMs, trackers, and SOP libraries in Notion
• Build interconnected databases that align with key business functions (e.g., hiring, onboarding, team tracking, KPI dashboards)
• Develop clear naming conventions, tagging systems, and database schemas
• Set up connected workflows across platforms (e.g., Notion ? Google Sheets ? Zapier)
• Design templates, automations, and relational databases to simplify team tasks
• Help structure our company knowledge base and internal documentation
• Maintain and refine databases for tasks, performance, hiring, and KPIs
• Collaborate with other tea ---------- mbers to understand needs and improve functionality
• Create easy-to-understand SOPs for the systems you build
• Audit and improve existing systems to eliminate friction or redundancy
• Build and optimize Notion databases for task tracking, documentation, and collaboration
• Develop internal systems that streamline workflows
• Ensure tea ---------- mbers can easily navigate and update what they need
• Automate inputs and integrate external tools when needed
________________________________________

Ideal Candidate Traits
• You’re a Notion power user who loves building beautiful and functional systems
• Knows Notion inside and out, including formulas, relations, rollups, and filters
• You can take a vague idea and turn it into a clean, functional workflow
• Thinks in systems and loves creating structure from chaos
• You love systems, databases, and elegant workspace design
• You can think in terms of both structure and user experience
• You’re organized, detail-oriented, and love making things “just work”
• You enjoy solving complex workflow problems with clean, scalable solutions
• You take pride in making tools that make other people’s jobs easier
• You can work independently but love collaborating with teams
________________________________________

Tools You Should Be Familiar With
• Notion (non-negotiable) — advanced understanding of databases, linked views, templates, relations, rollups, formulas, and dashboards
• Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneDrive, Teams, etc.)
• Google Workspace (Sheets, Docs, Slides)
• Zapier, Make, or similar automation tools
• Bonus: Airtable, SmartSuite, Coda, or ClickUp
________________________________________

Requirements
• Minimum 2–3 years of experience building in Notion for teams or businesses
• Demonstrated ability to create clean, scalable workspace architecture
• Portfolio or screenshots of systems/dashboards/templates you’ve created (required)
• Excellent English communication and documentation skills
• Experience collaborating with founders, COOs, or strategy teams is a plus
________________________________________

Working Hours & Setup
• Part-time or project-based to start, with potential to grow
• Must attend 1–2 strategy/ops calls per week (ET timezone)
• Long-term opportunity for the right person
• Fully remote

SKILL REQUIREMENT

Workflow Sop Writing Notion

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Notion & Workflow Architect

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TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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