Administrative Support Specialist (Microsoft Excel Proficient)

(Contractor)
Location: (Specify Location or Remote)
Company: Rig Fab
Contract Length: (Specify Duration, e.g., 6 months with the possibility of extension)

About Rig Fab
Rig Fab is a leader in supplier development consultancy, providing solutions to improve efficiency, streamline operations, and enhance data management. Our Administrative Support Specialists play a vital role in organizing and managing data to support internal teams and supplier operations through expert administrative services.

Job Overview
We are seeking an Administrative Support Specialist (Microsoft Excel Proficient) (Contract) to manage data, prepare reports, and provide administrative support across multiple projects. This role requires advanced proficiency in Microsoft Excel to create dashboards, perform data analysis, and generate detailed reports. The ideal candidate will have strong organizational skills and the ability to support multiple stakeholders efficiently.

Key Responsibilities:
-Data Management & Reporting: Organize, analyze, and maintain accurate data using Microsoft Excel.
-Administrative Support: Provide scheduling, documentation, and communication support for internal teams and suppliers.
Excel-Based Reporting: Create complex spreadsheets, dashboards, and reports using advanced Excel functions (pivot tables, VLOOKUP, macros).
-Document Management: Maintain version control and organize records to support operations.
-Communication & Coordination: Collaborate with suppliers and internal teams to ensure timely information exchange.
-Process Improvement: Identify and recommend improvements to enhance administrative workflows.
-Task Prioritization: Manage multiple tasks and deadlines across different projects.
-Stakeholder Support: Provide responsive service to suppliers, stakeholders, and internal teams as needed.
Short-Term KPIs
-Data Accuracy: Achieve 100?curacy in data entry and reporting within the first 60 days.
-Timely Report Delivery: Deliver all assigned reports on or before deadlines within the first 3 months.
-Process Improvement Identification: Identify at least two process improvements for administrative workflows within the first 3 months.
-Document Management Efficiency: Ensure 100% compliance with document management protocols within the first 60 days.
-Stakeholder Satisfaction: Achieve 90% satisfaction from internal teams and suppliers through administrative support.

SMART Goals
Data Management Initiative:

-Specific: Maintain 100?curacy in all data tracking efforts.
-Measurable: Monitor data accuracy through regular audits.
-Achievable: Collaborate with teams to verify information.
-Relevant: Ensures smooth operations and reliable reporting.
-Time-bound: Achieve within 60 days.

Timely Report Delivery:

-Specific: Deliver 100% of assigned reports on time.
-Measurable: Track submission dates through project management tools.
-Achievable: Use advanced Excel tools to streamline reporting.
-Relevant: Supports timely decision-making and project success.
-Time-bound: Complete within 3 months.

Document Management Initiative:

Specific: Ensure compliance with document management protocols.
Measurable: Track compliance through audits.
Achievable: Coordinate with internal teams to maintain records.
Relevant: Supports operational efficiency and accountability.
Time-bound: Achieve within 60 days.
Process Improvement Identification:

Specific: Identify and recommend two process improvements.
Measurable: Track progress through feedback and implementation reports.
Achievable: Collaborate with teams to develop solutions.
Relevant: Enhances workflow efficiency.
Time-bound: Complete within 3 months.
Stakeholder Satisfaction Initiative:

Specific: Achieve 90% satisfaction from stakeholders.
Measurable: Collect feedback through surveys.
Achievable: Address concerns promptly to improve service.
Relevant: Builds trust and enhances collaboration.
Time-bound: Achieve within 3 months.

Qualifications
-Proven experience in administrative support or data management roles.
-Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and macros.
-Strong organizational, time management, sand communication skills.
-Familiarity with supplier operations and project coordination.
-Preferred: Certifications in Microsoft Office or data analysis tools.

Contract Details:

Contract Length: 6 months with the possibility of extension.
Compensation: Competitive hourly or project-based rates.
Work Arrangement: On-site or remote, depending on project needs.

Why Join Us?
At Rig Fab, we believe that effective administrative support and data management are essential for operational success. As an Administrative Support Specialist (Microsoft Excel Proficient) (Contract), you will play a vital role in supporting supplier operations and internal teams through organized data management, accurate reporting, and seamless communication. Join us in driving operational excellence through expert administrative support.

How to Apply
If you are a detail-oriented administrative professional with advanced Excel skills, we encourage you to apply for this contract role. Join Rig Fab in supporting supplier success through effective administrative services.

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